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Attachment G Reimbursement Checklist Please Note : FDEM reserves the right to update this check list throughout the life of the grant to ensure compliance with applicable federal and state rules and regulations . Equipment ❑ 1 . Have all invoices been included ? ❑ 2 . Has an AEL # been identified for each purchase ? ❑ 3 . If service/warranty expenses are listed , are they only for the performance period of the grant? ❑ 4 . Has proof of payment been included ? ( E . g . canceled check , Electronic Funds Transfer ( EFT) confirmation , or P - Card back up documentation which will include receipt with vendor , copy of credit card statement showing expense charged , and payment to credit card company for that statement) ❑ 5 . If EHP form needed — has copy of it and approval from State/DHS been included ? Plannin_g Consultants/Contractors Note : this applies to contractors also billed under Organization ) 1 . Does the amount billed by consultant add up correctly? ❑ 2 . Has all appropriate documentation to denote hours worked been properly signed ? ❑ 3 . Have copies of all planning materials and work product ( e . g , meeting documents , copies of plans ) been included ? ( If a meeting was held by recipient or contractor/consultant of recipient , an agenda and signup sheet with meeting date must be included ) . ❑ 4 . Has the invoice from consultant/contrator been included ? ❑ 5 . Has proof of payment been included ? ( E . g . canceled check , Electronic Funds Transfer ( EFT) confirmation , or P - Card back up documentation which will include receipt with vendor , copy of credit card statement showing expense charged , and payment to credit card company for that statement) . ❑ 6 . Has Attachment F (found within Agreement with FDEM ) been completed for this consultant and included in the reimbursement package ? Salary Positions ( Note : this applies to positions billed under M &A and Organization as well ) 47