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Each item should be visually inspected whenever possible. Bigger items (computers, response vehicles, etc . ) should have an asset <br /> decal (information/serial number) placed in a prominent location on each piece of equipment as per recipient agency requirements. <br /> The serial number should correspond with the appropriate receipt to confirm purchase. Photographs should be taken of the equipment <br /> (large capitol expenditures in excess of $ 1 ,000, per item). <br /> If an item is not available (being used during time of the site visit), the appropriate documentation must be provided to account for that <br /> particular piece of equipment. Once the tour/visual/spot inspection of equipment has been completed, the FDEM personnel will then <br /> conduct an exit conference with the grantee to review the findings. <br /> Other programmatic issues can be discussed at this time, such as missing quarterly reports, payment voucher/reimbursement, <br /> equipment, questions, etc. <br /> Post Site Visit <br /> FDEM personnel will review the site visit worksheet as a team and receive notes from the Financial Review Team, if applicable. <br /> Within 30 calendar days of the site visit, a monitoring report will be generated and sent to the grantee explaining any issues and <br /> corrective actions required or recommendations. Should no issues or findings be identified, a monitoring report to that effect will be <br /> generated and sent to the grantee. The grantee will submit a Convective Action Plan within a timeframe as determined by the FDEM. <br /> The Site Visit Worksheet, report and photographs will then be included in the grantee' s file along with any documents distributed at <br /> the site visit by the grantee. <br /> C. Programmatic Point of Contact <br /> Contractual Point of Contact Programmatic Point of Contact <br /> Peggy .Cadeaux Owen Roach <br /> FDEM FDEM <br /> 2555 Shumard Oak Blvd, 2555 Shumard Oak Blvd. <br /> Tallahassee, FL 32399-2100 Tallahassee, FL 32399-2100 <br /> (850) 413=9966 (850) 4104599 <br /> Peggy.Cadeaux@em.myflorida.com Owen.Roach@em.myflorida.com <br /> D. Contractual Responsibilities <br /> • The FDEM shall determine eligibility of projects and approve changes in scope of work. <br /> • The FDEM shall administer the financial processes. <br /> 29 <br />