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.r o Allowable training topics include CBRNE terrorism , and NIMS related training . C . Unauthorized Expenditure • Activities unrelated to the completion and implementation of the SHSGP • Other items not in accordance with the Authorized Equipment List or previously listed as allowable costs • Funding may not be used to supplant ongoing , routine public safety activities of state and local emergency responders , and may not be used to hire staff for operational activities or backfill Note: All FY 2009 Homeland Security Grant Program Grant Guidance can be found at hftp ://www .oip . usdoi .gov/odp/grants hsgp htm II . Documentation Required for Department to Make Expenditures on Behalf of the Subrecipient The Department may retain some or all of the Subrecipient's allocation of grant funds for expenditures made by the Department on behalf of the Subrecipient only if requested in writing by the Subrecipient In the event the Subrecipient requests the Department to make purchase(s) related to this Agreement on its behalf, a request in writing on local entity letterhead shall be submitted to the Department. If approved , the Department will make the purchase and submit the requisite documentation for reimbursement from the Subrecipient' allocated funds . Nothing herein shall require the Department to make the purchase on behalf of the local Subrecipient. III . Reporting Requirements A. Benchmarks • All funds shall be obligated within the first 6 months of the date of execution of the Agreement by both parties , no later than May 31 , 2010. • No less than 50% of the funds shall be spent within the first 12 months from the date of execution of the Agreement, no later than November 30 , 2009. • 100% of the funds shall be spent within 18 months from the execution of the Agreement, no later than May 31 , 2012. • Any unobligated funds will be de-obligated at the end of this period and are subject to reallocation to other prioritized projects . • Extensions to the period of performance will be considered only through formal requests to the Department with specific and compelling justifications why an extension is required . All requests for extensions are subject to review and will not automatically be granted . B . Quarterly Programmatic Renortina : The Quarterly Programmatic Report is due within 30 calendar days after the end of the reporting periods (March 31 , June 30, September 30 and December 31 ) for the life of this Agreement. If a report(s ) is delinquent, future financial reimbursements will be withheld until the Subrecipient's reporting is current. Programmatic Reporting Schedule Reporting Period Report due to DEM no later than January 1 through March 31 Aril 30 April 1 through June 30 July 31 July 1 through September 30 October 31 October 1 through December 31 January 31 C . Reimbursement Requests : A request for reimbursement may be sent to the grant manager for review and approval at anytime during the Agreement period . The Subrecipient should include the category's corresponding line item number in the "Detail of Claims" form . This number can be found in the "Proposed Program Budget". An Issue number is to be included for every dollar amount listed in the "Detail of Claims" form . D . Close-out Programmatic Reporting : The Close-out Report is due to the Department no later than 30 calendar days after the Agreement is either completed or the Agreement has expired . 19