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<br /> • A ` 7% i Vzo ; .° TA3yl A TRUE COPY
<br /> ' r, fJf l , . -CERTIFICATION ON LAST PAGE
<br /> IA . SMITH, CLERK
<br /> (ii) Evidence that the Continuum has been established and operated as set forth in subpart B of this part, including -
<br /> published agendas and meeting minutes, an approved Governance Charter that is reviewed and updated annually, a
<br /> written process for selecting a board that is reviewed and updated at least once every 5 years, evidence required for
<br /> designating a single HMIS for the Continuum, and monitoring reports of recipients and subrecipients ;
<br /> (iii) Evidence that the Continuum has prepared the application for funds as set forth in §578.9, including the -
<br /> designation of the eligible applicant to be the collaborative applicant.
<br /> (2) Unified funding agency records. UFAs that requested grant amendments from HUD, as set forth in §578: 105,
<br /> must keep evidence that the grant amendment was approved by the Continuum. This evidence may include minutes
<br /> of meetings at which the grant amendment. was discussed and approved.
<br /> (3) Homeless status. Acceptable evidence of the homeless as status is set forth in 24 CFR 576.500(b).
<br /> (4) At risk of homelessness status. For those recipients and subrecipients that serve persons at risk of homelessness,
<br /> the recipient or subrecipient must keep records that establish "at risk of homelessness" status of each individual or
<br /> family who receives Continuum of Care homelessness prevention assistance. Acceptable evidence is found in 24
<br /> CFR 576.500(c).
<br /> (5) Records of reasonable belief of imminent threat of harm. For each program participant who moved to a different
<br /> Continuum of Care due to imminent threat of further domestic violence, dating violence, sexual assault, or stalking
<br /> under §578 .51 (c)(3), each recipient or subrecipient of assistance under this part must retain:
<br /> (i) Documentation of the original incidence of domestic violence, dating violence, sexual assault, or stalking, only if
<br /> the original violence is not already documented in the program participant's case file. This may be written
<br /> observation of:the housing 'or service provider; a letter or other documentation from a victim service provider, social
<br /> worker, legal :assistance provider,, pastoral counselor, mental health provider, or other professional from whom the
<br /> victim has sought assistance; medical or dental records; court records or law enforcement records, or written
<br /> certification by%the. program participant to whom the violence occurred or by the head of household.
<br /> (ii) Documentation of the reasonable belief of imminent threat of further domestic violence, dating violence, or
<br /> sexual assault 'or stalking, which would include threats from a third-party, such as a friend or family member of the
<br /> perpetrator of the violence. This may be written observation by the housing or service provider; a letter or other
<br /> documentation from a victim service provider, social worker, legal assistance provider, pastoral counselor, mental
<br /> health provider, or other professional from whom the victim has sought assistance; current restraining : order; recent
<br /> court order or other court records; law enforcement report or records ; communication- records from the perpetrator of
<br /> the violence or family member's or friends of the perpetrator of the violence, including emails, voicemails, text
<br /> messages, and social media posts, or a written certification. by the program participant to whom the violence
<br /> occurred or the head of household.
<br /> (6) Annual income. For each program participant who receives housing assistance where .rent or an occupancy
<br /> charge is .paid by the program participant, the recipient or subrecipient must keep the following documentation of
<br /> annual income:
<br /> (i) Income evaluation form specified by HUD and completed by the recipient or subrecipient; and
<br /> (ii) Source documents ( e.g. , most recent wage statement, unemployment compensation statement, public benefits
<br /> statement, bank statement) for the assets held by the program participant and incorge received before the date of.the
<br /> evaluation;
<br /> (iii) To the extent that source documents are unobtainable, a .written statement by the relevant third party ( e.g. ,
<br /> employer, government benefits administrator) or the written certification by the recipient's or subrecipient's intake
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