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§ 583 . 305 24 CFR Ch . V ( 4- 1 - 09 Edition ) in providing supportive services for the project. individuals or families remain in that project ( g ) Records and reports . Each recipient of longer than 24 months . assistance under this part must keep any ( k) Outpatient health services. Outpatient records and make any reports ( including those health services provided by the recipient must pertaining to race, ethnicity, gender, and be approved as appropriate by HUD and the disability status data ) that HUD may require Department of Health and Human Services within the timeframe required . ( HHS) . Upon receipt of an application that ( h ) Confidentiality. Each recipient that proposes the provision of outpatient health provides family violence prevention or treatment services, HUD will consult with HHS with respect services must develop and implement to the appropriateness of the proposed services . procedures to ensure : ( 1 ) Annual assurances . Recipients who ( 1 ) The confidentiality of records pertaining receive assistance only for leasing , operating to any individual services; and costs or supportive services costs must provide ( 2 ) That the address or location of any an annual assurance for each year such project assisted will not be made public, except assistance is received that the project will be with written authorization of the person or operated for the purpose specified in the persons responsible for the operation of the application . project. ( i ) Termination of housing assistance. The (Approved by the Office of Management and Budget under control number 2506-0112) recipient may terminate assistance to a ( 58 FR 13871, Mar. 15, 1993, as amended at 59 FR 36892, July 19, participant who violates program requirements . 1994; 61 FR 51176, Sept. 30, 19961 Recipients should terminate assistance only in the most severe cases . Recipients may resume § 583 . 305 Term of commitment; assistance to a participant whose assistance was repayment of grants; prevention of undue previously terminated . In terminating assistance benefits . to a participant, the recipient must provide a (a ) Term of commitment and conversion . formal process that recognizes the rights of Recipients must agree to operate the housing or individuals receiving assistance to due process provide supportive services in accordance with of law. This process, at a minimum , must this part and with sections 423 ( b ) ( i ) and ( b)( 3 ) consist of: of the McKinney Act (42 U . S. C . 11383 ( b)( 1 ), ( 1 ) Written notice to the participant 11383( b) ( 3 ) ) . containing a clear statement of the reasons for ( b) Repayment of grant and prevention of termination ; undue benefits. In accordance with section ( 2 ) A review of the decision , in which the 423 (c) of the McKinney Act (42 U . S . C. participant is given the opportunity to present 11383(c) ), HUD will require recipients to repay the grant unless HUD has authorized written or oral objections before a person other than the person (or a subordinate of that conversion of the project under section person ) who made or approved the termination 423 ( b) ( 3 ) of the McKinney Act (42 U . S . C . decision ; and 11383 ( b) ( 3 ) ) . ( 3 ) Prompt written notice of the final 161 FR 51176, Sept. 30, 19961 decision to the participant . (j ) Limitation of stay in transitional § 583.310 Displacement, relocation, and housing . A homeless individual or family may acquisition . remain in transitional housing for a period (a ) Minimizing displacement. Consistent longer than 24 months, if permanent housing with the other goals and objectives of this part, for the individual or family has not been located recipients must assure that they have taken all or if the individual or family requires additional reasonable steps to minimize the displacement time to prepare for independent living . of persons ( families, individuals, businesses, However, HUD may discontinue assistance for a nonprofit organizations, and farms) as a result transitional housing project if more than half of of supportive housing assisted under this part. the homeless www . hud . gov cspunol . hud . Xov Page 15