2010-287 - Laserfiche WebLink

Home Browse Search

J. Procedures : 1 . A written request must be submitted by the user group ' s chief executive officer or board of directors to the County Administrator or his designee at least ninety (90) days in advance of the requested use date . The request must include the following : requested date (s) of use , type of event, estimated attendance , purpose , proof of non-profit status , and a listing of current board of directors and executive director . The County will coordinate with MiLB to seek the written approval of the availability of the date (s) from MiLB . 2 . Review and approval shall include : County Administrator, Recreation Department, Risk Management Department , Budget Department, County Attorney and Finance Department, and the Indian River County Sheriffs Office or the Vero Beach Police Department . Additional information may be requested during the review process , including, without limitation, proposed budget and estimated expenses and revenues for the event . It is the responsibility of the requesting user group to secure all appropriate approvals . 3 . After the County Administrator or designee review, the user group will be notified in writing , within thirty (30 ) business days after the date the request was submitted, of the status of the request ; the amount of the required security deposit ; the types and amounts of required insurance coverages ; and the date the request will be submitted for County Commission consideration . The County Administrator or designee will submit the request to the County Commission . The County Commission may approve , approve with conditions or deny the request . The approval or disapproval is at the sole discretion of the County Commission , 4 . Execution of an agreement between the County and the user group with respect to the use of the Stadium ; submission of proof of ability to obtain the required insurance coverages ; delivery of security deposit, and, if applicable , execution of a cash escrow agreement between the County and the user group ; and delivery of certificates of required insurance coverages . K. Fiscal Reports . Within thirty ( 30 ) business days after the event, a summary of expenses , revenues , and estimated attendance signed by the executive director and the chairperson of the user group ' s board must be submitted to the County Administrator or his designee . In addition, the user group shall submit fully executed copies of any agreements that user group has obtained in connection with the event between the user group and MiLB and any other vendor or provider of food and merchandise concessions , beverages , and other items associated with the event. L . No County Funding : County contribution is use of the Stadium on the date or dates requested by the user group . No County funding of any nature whatsoever, cash or in-kind , will be provided . M. Permits : Any and all required permits and licenses and associated costs for use based on the Indian River County Code of Ordinances, Health Department or any other regulatory authorities are the sole responsibility of the user group . Proof of permits must be provided no later than C:iOocuments and Settingsy""ackie. C8D0MA1Woca1 SettingslTemporary Internet ReslOLKAEIUse Agreement - Ezhibits. doc