2011-015 - Laserfiche WebLink

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Competitive Negotiation Act, the proposal providers shall not be required to identify a cost for services in the proposal. After ranking the firms or service provider, negotiation of fee for services shall begin with the first ranked firm. The Florida Consultant Competitive Negotiation Act, shall be incorporated by reference in this policy and shall be utilized for all applicable procurements. C. ADVERTISING The advertisement must be written in a clear, concise manner and in a way which would invite competitive bidding. The advertisement shall contain at least the following minimum information: 1. time, date and location for receiving and opening bids or proposals (the date shall not be less than five (5) days after the final advertisement is published), 2 general description of the commodity or item being requested, 3. where and how detailed specifications and bid forms (if applicable) may be obtained, 4. terms and conditions of the contract to be awarded, 5. criteria for selection of the vendor or contractor, including the relative weight to be given to the different factors, (See Appendix A). 6. other information relevant to evaluation and award (refer to 24 C.F.R. s. 85.36(a)(3)(i)). The request shall be advertised in a newspaper circulated locally. If there are known local vendors of the desired product or service, only a local newspaper is required. If vendors are not local, a region newspaper shall be utilized. The advertisements shall, as a minimum, allow twelve (12) calendar days for response, with two weeks preferable. Those local newspapers targeting a minority audience, and associations of women- or minority -based populations will be contacted (if they are known) for distribution of the request. Sealed bids or sealed proposals will be received at any time during norrnal working hours prior to the time and date as specified. Each proposal shall be annotated with the time and date received. The bids or proposals shall be placed in the applicable file and publicly opened and read at the time designated for the bid opening. D. EVALUATION 8