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The contract shall be awarded to the lowest responsible and responsive bidder or proposer whose <br />bid or proposal most completely meets the requirements and criteria set forth in the invitation for bids or <br />request for proposals. <br />The term "responsible bidder or proposer" refers to the capability of a vendor or contractor to <br />perform fully all aspects of the contract. Financial capability, integrity, and reliability of the bidder or <br />proposer, all of which tend to ensure good faith performance, shall be a criteria in evaluation of <br />responsibleness. The term "responsive bidder or proposer" means a bidder who has submitted a bid <br />or proposals which materially conforms to all provisions of the specifications and the invitation to bid or <br />request for proposal. <br />Evaluation criteria and requirements for bids set forth in the invitation for bids shall be used to <br />determine the most responsible and responsive bidder. A technical review shall be performed on proposals <br />in the following manner. A subjective ranking of bids or proposals by a majority of the elected officials, or <br />by persons selected by the body to act on their behalf, shall be utilized as a method of selection (See <br />Appendix A). Award shall be made to the responsible individual firm whose proposal is considered most <br />advantageous to the program, with price and other factors considered. <br />In procuring services for grant administration, evaluations of vendors or service suppliers shall <br />include a proven track record and sound reputation; adequate financial strength; high ethical standards; and <br />a record of adhering to specifications, of maintaining shipping or service delivery schedules, and of giving <br />a full measure of service. Consideration may also include the prospective contractor's records of past <br />performance under CDBG grants. This factor is not meant to exclude consideration of new firms, but <br />rather, to include past performance and experience as a potential criterion. <br />All bidders will be notified that they were or were not selected for award of contract as soon as <br />possible following the evaluation and decision process. <br />E. MULTIPLE SERVICE AWARDS <br />Vendors or service suppliers will be considered for multiple sources of supply or multiple services <br />when it can be demonstrated that such vendors or services suppliers either are sole sources of the services <br />or are the responsive proposer whose proposal is determined in writing as a result of a competitive process <br />to be the most advantageous to local government. <br />9 <br />