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For each service involving application, administration, architectural, engineering, and construction <br />as listed in s. 290.047(5), Fla. Stat. 1993, when included in a multiple service contract, written <br />determination of the need for a multiple service contract and the supporting documentation shall be <br />maintained on file with the sub -grantee (See Appendix B) <br />Any or all bids or proposals may be rejected where there are sound documented business reasons <br />which are in the best interest of the procurer. Records of all proceedings for selection and/or refection shall <br />be maintained. <br />VI. EXCEPTIONS <br />The non-competitive negotiation method of procurement is solicitation of a proposal from only one <br />source; or after solicitation of a number of sources (documented), competition is determined inadequate <br />(Refer to 24 C.F.R. s. 85.36 (d)(4)). It may be used only: <br />1. When procurement or award of contract is infeasible under simple or intermediate procurement or <br />thorough formal (sealed bid) competition; and <br />2 Under one of the following circumstances: <br />a. The item is available only from a single source; or <br />b. Public exigency or emergency exists such that the urgency for the requirement will not <br />permit a delay incident to competitive bidding, or <br />c. In the case where grant funds are being used, the federal or state (whichever is more <br />stringent) grantor agency authorizes non-competitive negotiations; or <br />d. After solicitation of a number of sources, competition is determined inadequate (See <br />Appendix B), or <br />e. The contract item is available under a State of Florida Contract. <br />Emergency purchases of up to $25,000 shall be authorized by the County Administrator or <br />designated alternate when, based on his/her decision, the delay incurred by following the normal <br />procurement requirements would be detrimental to the best interests of the community. <br />10 <br />