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� g1VER BOARD OF COUNTY COMMISSIONERS <br /> Q. INDIAN RIVER COUNTY , FLORIDA <br /> a z <br /> i Purchasing Policies and Procedures <br /> �LOR1�A Approval Date : October 2 , 2012 By : o; <br /> 4 . COMPETETIVE SELECTION — BIDS <br /> 4 . 1 AT OR ABOVE THE MANDATORY BID THRESHOLD <br /> The Mandatory Bid Threshold is $ 25 , 000 . Except as set forth in applicable law or this <br /> manual , commodities or services having an estimated value in excess of the mandatory bid <br /> threshold shall be procured through competitive sealed bidding ; provided that the County <br /> Administrator shall be authorized to enter into a procurement transaction up to $ 50 , 000 , without <br /> competitive selection , unless otherwise required by applicable law ; and provided further that the <br /> Board shall be authorized to approve a procurement transaction in excess of $ 50 , 000 , without <br /> competitive selection, unless otherwise required by applicable law . A procurement transaction shall <br /> not be artificially divided so as to circumvent the mandatory bidding process . <br /> 4 . 2 BIDDING PROCEDURES <br /> A . Requisition . The Originating Department shall enter an electronic requisition in <br /> MUNIS for approval by the Office of Management and Budget for availability of funds . The <br /> requisition shall include a description of the commodity or service . Upon receipt of the approved <br /> requisition, the Purchasing Division shall contact the Originating Department and provide a bid <br /> number . This number shall be included on all specifications and bid documents . <br /> B . Bid Documents . The Originating Department shall provide the Purchasing Division <br /> with a copy of specifications and bid documents . The Purchasing Manager shall review the <br /> specifications and bid documents to ensure that the specifications do not unduly restrict open and <br /> free competition , and do promote standardization of commodities . <br /> C . Public Notice . Public notice of the invitation for bids shall be given a reasonable <br /> time prior to the date set forth in the bid documents for the opening of bids . Such <br /> notice may <br /> include publication in a newspaper of general circulation and posting on the internet . <br /> D . Addenda . Addenda to the bid documents shall be provided to all bid document <br /> holders of record by the Originating Department, the consultant or DemandStar (or similar <br /> provider) , as applicable . A copy shall be provided to the Purchasing Division for its records . <br /> E . Bid Opening . <br /> 1 . Time of Receipt . Bids must be received by the Purchasing Division no later <br /> than the time and date stated in the invitation for bids . Bids received after this time shall not <br /> be considered . <br /> F . Public Bid Opening . All timely received bids shall be publicly opened by the <br /> 12 <br />