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2012-166
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2012-166
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Entry Properties
Last modified
1/5/2016 2:02:01 PM
Creation date
10/1/2015 4:41:06 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Miscellaneous
Approved Date
10/02/2012
Control Number
2012-166
Agenda Item Number
8.O.
Entity Name
Indian River County
Subject
Purchasing Manual and procedures
Supplemental fields
SmeadsoftID
11465
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TABLE OF CONTENTS <br /> 1 . GENERAL INFORMATION . . 1 <br /> 1 . 1 INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 <br /> 1 . 2 PURCHASING OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 <br /> 1 . 3 GENERAL PROVISIONS , PURPOSES AND APPLICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . 1 <br /> 1 . 4 PURCHASING DEFINITIONS . . . . 00 * 0 * 0 # 66 00 * 0 * 96 of 066609 * 9 * 94 of * * 6 # 006 some <br /> 00 * 0 * 60 3 <br /> 1 . 5 AUTHORITY OF THE PURCHASING MANAGER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . . . . . . . . 4 <br /> 2 . REQUISITION GUIDELINES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 6 <br /> 2 . 1 AUTHORITY . . . . * 6 a a 9 a 0 a 0 0 * 0 0 a 0 6 0 * 0 a a a * 6 a 0 a 0 4 0 0 # 0 6 0 a 6 a a 0 0 0 a 0 <br /> a 4 0 4 * 0 0 0 0 a 0 * 0 * 0 a 0 9 6 0 6 a a 6 0 a a 0 m & 0 0 0 0 0 0 * a 6 a 6 0 * 6 0 0 0 0 0 a 0 0 0 * 9 9 0 * s <br /> a 6 0 6 <br /> 2 . 2 PURCHASE REQUISITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 <br /> 2 . 3 QUOTE REQUIREMENTS BELOW MANDATORY BID THRESHOLD . . . . . . . . noose bee 6 <br /> 2 . 4 NEW VENDORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . 6 <br /> 2 . 5 PURCHASE REQUISITION/ORDER EXEMPTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br />. . . . . . . . . . . . 6 <br /> 2 . 6 COUNTY PURCHASING CARD . . 0 0 a 0 a 0 0 a 0 a 0 0 0 4 * 0 * 6 0 * 0 # s 0 s 4 6 0 6 a a a 6 a a 6 0 a <br /> a a a 0 0 0 a a 0 * a a 0 a 0 0 0 0 0 0 0 0 0 * 0 a * 0 * s a 6 0 * a 0 6 a a a 0 7 <br /> 3 . PURCHASES NOT REQUIRING COMPETITIVE SELECTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . 0 8 <br /> 3 . 1 BELOW THE MANDATORY BID THRESHOLD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . . . . . . . . 8 <br /> 3 . 2 SOLE SOURCE AND SOLE BRAND PROCUREMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . 8 <br /> 3 . 3 COOPERATIVE PURCHASING THROUGH OTHER GOVERNMENTAL <br /> CONTRACTS ( PIGGYBACKING" ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 <br /> 3 . 4 EMERGENCY PROCUREMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br />. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 <br /> 3 . 5 PROCUREMENT PURSUANT TO EXISTING ANNUAL TERM CONTRACTS . . 10 <br /> 3 . 6 BLANKET PURCHASE ORDERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 <br /> 4 . COMPETETIVE SELECTION — BIDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br /> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 <br /> 4 . 1 AT OR ABOVE THE MANDATORY BID THRESHOLD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br />. . . . . . . 12 <br /> 4 . 2 BIDDING PROCEDURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <br />. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 <br /> ii <br />
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