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6 . Award of Proposals . The Originating Department shall be responsible for <br /> preparing an agenda item submitting; the committee ' s recommendation to the Board for <br /> approval . A copy of the agenda item and all supporting documentation shall be provided to <br /> the Purchasing Division prior to submission to the Board . The award shall be made to the <br /> most responsive and responsible proposer whose proposal is determined to be the most <br /> advantageous to the County , based upon the evaluation criteria. <br /> 5 . 2 REQUEST FOR QUALIFICATIONS (RFQ) <br /> Certain professional services are required by the Consultants ' Competitive Negotiation Act to be <br /> procured by the use of a Request for Qualifications (RFQ ) . An RFQ may also be used to procure <br /> professional services not covered by the Consultants ' Competitive Negotiation Act . <br /> A . RFQ Process . An RFQ is characterized by an invitation to professionals to submit a <br /> summary of their qualifications to perform a general or specific job or service . If the RFQ is subject <br /> to the Consultants ' Competitive Negotiation Act, the County shall select no less than three <br /> professionals for discussions and , if requested by the County, for presentations . After staff <br /> recommendation and approval by the Board, the County shall enter into negotiations for a contract <br /> with the most qualified professional ( s) . RFQs shall be governed by the Consultants ' Competitive <br /> Negotiation Act, to the extent applicable . Except as modified by applicable law or this manual , <br /> RFQs shall be advertised , received , opened and processed, and shall be corrected, withdrawn and <br /> cancelled , in the same manner as bids discussed in Section 4 . <br /> B . Evaluation Criteria. The qualifications of each firm responding to an RFQ subject to <br /> the Consultants ' Competitive Negotiations Act shall be determined in accordance with the criteria <br /> set forth in the Act, including, without limitation, the professional ability of personnel ; whether the <br /> firm is a certified minority business enterprise ; past performance ; willingness to meet time and <br /> budget requirements ; location ; recent , current and projected workloads ; and the volume of work <br /> previously awarded to each firm by the County , with the object of effecting an equitable <br /> distribution of contracts among qualified firms , provided such distribution does not violate the <br /> principle of selection of the most highly qualified firms . The qualifications of each firm responding <br /> to an RFQ which is not subject to the Consultants ' Competitive Negotiations Act shall be <br /> determined in accordance with the criteria set forth in the RFQ . <br /> co Evaluation Committee . An evaluation committee shall be appointed by the County <br /> Administrator . The Evaluation Committee shall be comprised of not less than three and not more <br /> than seven members . A majority of members shall constitute a quorum . <br /> D . Review of Qualifications . The Evaluation Committee shall review the submittals of <br /> all firms responding to the RFQ . If the RFQ is subject to the Consultants ' Competitive <br /> Negotiations Act, the Evaluation Committee shall select at least three firms ( short list) for further <br /> discussions . <br /> E . Non- Public Proceedings of the Evaluation Committee . If the Evaluation Committee <br /> ( a) meets to discuss negotiation strategies , or (b) meets with any firm responding to the RFQ for the <br /> purpose of hearing a presentation, discussions and asking questions , or negotiations, such meetings <br /> may , at the election of the County , be held in private ; provided, however, that a complete recording <br /> 19 <br />