2012-166 - Laserfiche WebLink

Home Browse Search

J . Bid Bond . A bid bond or alternative bid security must accompany each bid exceeding $ 25 , 000 . A bid bond must be properly executed by the bidder and by a qualified surety . Alternative bid security must be in the form of a certified check or cashier ' s check issued by a bank authorized to do business in the State of Florida. The bid bond or security shall be in the amount of not less than five percent ( 5 % ) of the total amount of the bid , and shall be payable to the Indian River County Board of County Commissioners . Any failure or refusal by the bidder to honor the bid after opening shall be deemed to be a breach of the bidder ' s obligations . In such event, the bid bond or security shall be immediately payable to the County as liquidated damages , and not as a penalty . Failure to supply the required bid bond or security at the time of the bid opening shall automatically disqualify the bidder as non-responsive to the bid requirements . K . Sole Discretion . Any decision, waiver, exercise of judgment or interpretation required or permitted by this manual , or the application of this manual, by the County or any County official shall be deemed to be made in the sole and absolute discretion of the County or the official, and shall be final and binding upon all affected parties . L . Contract Renewal or Extension . Renewal or extension of any contract shall be at the sole discretion of the County . No supplier of commodities or services shall have a legal right to renewal or extension of any contract . M . Contracts or Purchase Orders Entered into in Violation of this Manual . Any contract, purchase order or other commitment entered into by a County employee or department in violation of this manual shall be null and void ; provided, however, that the Board may waive the requirements of this manual , or any technicalities or irregularities relating to compliance with the requirements of this manual , when it is in the best interests of the County to do so . 1 . 4 PURCHASING DEFINITIONS APPLICABLE LAW - Any local , state or federal law which applies to the transaction or issue at hand , as amended from time to time . If any specific statute or local law is cited in this manual , such reference shall be to the statute or local law, as amended from time to time . EMERGENCY - Any circumstance which creates a threat to public health, safety , welfare or property, or may result in substantial loss to the County . The term shall not be limited to officially - declared local , state or federal emergencies . In the absence of an officially declared state of emergency, the Purchasing Manager ( for purchases up to $ 25 , 000 ) , the County Administrator or the Board shall determine whether an emergency exists for procurement purposes . EMERGENCY PROCUREMENT — A procurement transaction necessitated by an emergency where the delay incident to compliance with this manual would be detrimental to the best interests of the County . MANDATORY BID THRESHOLD — The mandatory bid threshold shall be $ 25 , 000 . Commodities or services having an estimated value equal to or in excess of the mandatory bid threshold shall be procured through a competitive selection process ; provided that the County Administrator shall be authorized to enter into a procurement transaction up to $ 50 , 000 , without 3