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V. RECORD RETENTION <br /> The Supervisor shall keep and maintain accurate and detailed records (e . g . , invoices, receipts , <br /> and other documentation) sufficient to identify how and whether expenditures were used for <br /> authorized purposes , to support financial reporting , and to conduct audits as may be required or <br /> requested . The Supervisor shall retain these records for five fiscal years in accordance with the <br /> guidelines of the Department of Financial Services and the Office of the Auditor General , or <br /> three years after the date an audit report is issued , whichever is later . The Supervisor shall allow <br /> the Department or its designee , CFO , or Auditor General access to such records , including the <br /> audit working papers upon request . <br /> Failure to provide adequate documentation shall result in a request to return the funds to the <br /> Department. <br /> VI . ENTIRETY OF THE AGREEMENT <br /> All terms and conditions of this agreement are fully set forth in this <br /> document and attachments incorporated by reference and shall be governed by the laws of the <br /> State of Florida regardless of any conflict of laws provisions . In any proceeding or action <br /> brought under this section, the parties agree that the prevailing party will be entitled to its <br /> reasonable attorney ' s fees from the other party . The parties agree that proper venue will be in <br /> Leon County , Florida . <br /> IN WITNESS THEREOF , the parties have caused this Agreement to be executed by their <br /> undersigned officials as duly authorized . <br /> County Supervisor of Elections : Department of State , Division of Elections <br /> By : By : <br /> Printed name and title Printed name and title <br /> Witness Witness <br /> Date Date <br /> Please complete, sign & return the Memorandum of Agreement, Federal Election Activities <br /> plan , Certificate Regarding Matching Funds signed by the county governing body, & <br /> Certification Regarding Debarment and Suspension to * <br /> Joyce Durbin, HAVA Funds Coordinator, Florida Department of State, Division of Elections , <br /> R. A . Gray Building, Room 316, 500 South Bronough Street, Tallahassee, Florida 32399-0250 <br /> MOA tt 2012 - 2013 - 0001 <br /> - 4 - <br />