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from their unit or agency of government AND from an award for a single period of time (e.g. , 1 :00 p. m . to 5 :00
<br /> p. m . ), even though such work may benefit both activities.
<br /> • Travel — Travel costs are allowable as expenses by employees who are on travel status for official business related to
<br /> the planning and conduct of exercise project(s) or HSEEP programmatic requirements as described in the HSEEP
<br /> website (e. g. , Improvement Plan Workshops, Training and Exercise Plan).
<br /> • Supplies — Supplies are items that are expended or consumed during the course of the planning and conduct of the
<br /> exercise project(s) (e.g. , copying paper, gloves, tape, non-sterile masks, and disposable protective equipment).
<br /> • Disability Accommodations — Materials, services, tools and equipment for exercising inclusive of people with
<br /> disabilities (physical, programmatic and communications access for people with physical sensory, mental health,
<br /> intellectual and cognitive disabilities).
<br /> • Other Items — These costs include the rental of equipment and other expenses used specifically for exercises, costs
<br /> associated with inclusive practices and the provision of reasonable accommodations and modifications to provide full
<br /> access for children and adults with disabilities.
<br /> Unauthorized exercise-related costs Include:
<br /> '4Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction
<br /> vehicles) medical supplies, and emergency response apparatus (e.g., fire trucks, ambulances).
<br /> 4. Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e. g. ,
<br /> electronic messaging signs).
<br /> 1 The purchase of food is not permissible under this grant, subject to prior approval of the Department of
<br /> Financial Services, explicitly authorized by 2 CFR, Part 225, Appendix B. While this is an allowable purchase
<br /> by DHS, please note that FDEM adheres to Florida Statues, which are more stringent than federal guidance.
<br /> Such expenditures are restricted to the rates specified for Class C meals in Section 112. 061 , Florida Statutes.
<br /> Exercise Requirements
<br /> Training and Exercise Plan Workshop. States and Urban Areas are required to conduct an annual Training and Exercise Plan
<br /> Workshop (TEPW). A Multi-year Training and Exercise Plan must be developed from the workshops on an annual basis and
<br /> submitted to the States respective Exercise Program point of contact. The State Exercise Program point of contact should submit
<br /> a copy of the State and .Urban Area plans to hseeo(d),dhs. eov.
<br /> The Training and Exercise Plan will include the State's prioritized capability requirements and a Multi-Year Training and
<br /> Exercise Plan (schedule) that supports the identified capabilities . In addition to submission of the Multi-Year Training and
<br /> Exercise Plan to hseeo a .dhs. eov, all scheduled training and exercises should be entered into the HSEEP National Exercise
<br /> Scheduling (NEXUS) System , located in the HSEEP Toolkit on the HSEEP website httos://hseem .dhs. aov.
<br /> States must complete a cycle of exercise activities during the period of this grant. Exercises conducted by States and Urtban
<br /> Areas may be used to fulfill similar exercise requirements required by other grants programs. To this end, grantees are
<br /> encouraged to invite representatives/planners involved with other federally-mandated or private exercise activities . States and
<br /> Urban areas are encouraged to share, at a minimum, the multi-year trainingand exercises schedule with those departments,
<br /> agencies, and organizations included in the plan .
<br /> • Exercise Scenarios. The scenarios used in HSGP-funded exercises must be based on the State/Urban Area' s
<br /> Homeland Security Strategy and plans. Acceptable scenarios for SHSP and UASI exercises include: chemical,
<br /> biological , radiological, nuclear, explosive, cyber, agricultural and natural or technological disasters.
<br /> The scenarios used in HSGP-funded exercises must focus on validating existing capabilities and must be large
<br /> enough in scope and size to exercise multiple tasks and warrant involvement from multiple jurisdictions and
<br /> disciplines and nongovernmental organizations and take into account the needs and requirements for individuals with
<br /> disabilities. Exercise scenarios should align with objectives and capabilities identified in the Multiyear Training and
<br /> Exercise Plan .
<br /> • Special Event Planning. If a State or Urban Area will be hosting a special event (e. g. , Super Bowl, G-8 Summit) the
<br /> special event planning should be considered as a training or exercise activity for the purpose of the Multi-year
<br /> Training and Exercise Plan . The State or Urban Area should plan to use SHSP or UASI funding to finance training
<br /> and exercise activities in preparation for those events . States and Urban Areas should also consider exercises at
<br /> major venues (e . g. , arenas, convention centers) that focus on evacuations, communications, and command and
<br /> control . States should also anticipate participating in at least one Regional Exercise annually. States must include all
<br /> confirmed or planned special events in the Multi-year Training and Exercise Plan .
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