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❑ 1 . Is the course DHS approved ? Is there a course or catalog number? If not, has FDEM approved the non-DHS training? Is supporting documentation included your reimbursement request? ❑ 2 . Have sign - in sheets, rosters and agenda been provided? ❑ 3 . If billing for overtime and/or backfill , has a spreadsheet been provided that lists attendee names, department, # of hours spent at training, hourly rate and total amount paid to each attendee ? Have print outs from entity ' s financial system been provided as proof attendees were paid? For backfill , has a clear delineation/cross reference been provided showing who was backfilling who? ❑ 4 . Have the names on the sign -in sheets been cross-referenced with the names of the individuals for whom training reimbursement costs are being sought? ❑ 5 . Has any expenditures occurred in support of the training (e . g. , printing costs, costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment)? If so, receipts and proof of payment must be submitted . (E . g . . canceled check, Electronic Funds Transfer (EFT) confirmation , or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged , and payment to credit card Company for that statement) . Exercise ❑ 1 . Has documentation been provided on the purpose/objectives of the exercise? Such as , SITMAN/EXPLAN . ❑ 2 . If exercise has been conducted - has after-action report been included ? Have sign - in sheets, agenda, rosters been provided? ❑ 3 . If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate and total paid to each attendee? Have print outs from entity ' s financial system been provided to prove attendees were paid? For backfill , has a clear delineation/cross reference been provided showing who was backfilling who? ❑ 4 . Have the names on the sign -in sheets been cross -referenced with the names of the individuals for whom exercise reimbursement costs are being sought? ❑ 5 . Has any expenditures occurred on supplies (e . g. , copying paper, gloves, tape, etc) in support of the exercise? If so, receipts and proof of payment must be submitted . (E .g . canceled check, Electronic Funds Transfer ( EFT) confirmation, or P-Card back up documentation to include receipt with vendor, copy of credit card statement showing expense charged , and payment to credit card Company for that statement) . ❑ 6 . Has any expenditures occurred on rental of space/locations for exercises planning and conduct, exercise signs, badges, etc . ? If so, receipts and proof of payment 47