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INDIAN RIVER COUNTY INSTRUCTIONS TO BIDDERS GENERAL TERMS AND CONDITIONS Sealed Bids and Envelope Markings : All bids shall be submitted in a sealed envelope . The outside of the envelope shall be clearly marked with the Sealed Bid # , Title of the Bid , Date of the Bid opening , and Time of the Bid Opening . Opening Location : It will be the sole responsibility of the bidder to deliver personally or mail their proposal to the office of the Indian River County Purchasing Division , 1800 27th Street , Vero Beach FL 32960 , on or before the closing hour and date shown for receipt of bids . Bids received in person or by mail after the stated time and date will not be considered . Bid Submission : All proposals must be signed with the legal Firm name and by an Officer or employee having authority to bind the company or firm by his / her signature . Proposals shall be submitted on forms provided by Indian River County . Bids not submitted on the attached form shall be rejected. An original bid and one copy shall be submitted unless otherwise instructed . Should one desire to submit two separate bids , photocopy the bid form provided and submit the separate bid on the reproduced form . Withdrawal of Bids : Bids may be amended or withdrawn only by written notice prior to the bid opening . Amendments must be sealed . Amendments or withdrawals received after the bid opening will not be effective , and the original bid submitted will be considered . Delivery Requirements : Delivery is " FOB Destination " unless delivery terms are specified otherwise in the Order. If County agrees in writing to reimburse Seller for transportation costs , County shall have the right to designate the method of shipment . In either case , the title and all risk of loss of the goods shall remain with the Seller until the goods received and accepted by the County . Rejected materials will be returned to Seller at the Seller' s risk and expense . Price and Discount Requirements : Quote net prices after deducting trade discounts . All discounts must be incorporated in the prices contained in the bid , and not shown separately . Invoices submitted must agree with the prices formally bid . Taxes : Indian River County is exempt from any taxes imposed by State and / or Federal Government . Exemption Certificates , if required , are to be furnished by the successful bidder and will be filled out by the County . Delivery and Completion Dates: Indicate delivery and completion dates . This may be a determining factor in the award of the bid . The County may at its option , grant additional time for any delay or failure to perform hereunder if the delay will not adversely affect the best interests of the County and is due to causes beyond the control of the Seller . Such grant must be in writing and made part of the Order. Irrevocable Offer: Bidder warrants by virtue of bidding that the prices quoted in this bid shall remain firm and be considered an irrevocable offer for a period of sixty ( 60 ) days , during which time one or more of the bids received may be accepted by Indian River County . Assignment/Delegation: No right , obligation or interest in the Order shall be assigned or delegated by the Seller without prior written consent of the County , without prejudice to County ' s other rights and remedies . Page 4 of 30 F : \PublicWorks\Hurricane - Disaster Preparedness\Hurricane 2011 \Debris Removal Bid & Contract docs\Hurricane Debris Removal Bid Doc 03-01 - 11 . doc