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INSTRUCTIONS TO BIDDERS 1 . DEFINITION OF TERMS Addenda : Any interpretations or revisions in a written or graphic form to any of the Contract Documents received by Bidders before the opening of bids . Addenda will become part of the Contract Documents when the Contract is executed . Bidder : Any person, firm, corporation , organization or agency submitting a bid for the work proposed or a duly authorized representative . Bonds : Bid, performance , maintenance, payment or any other instruments of security furnished by the CONTRACTOR and his authorized Surety in accordance with the Contract Documents . Contract or Agreement : The written agreement executed by the OWNER and the CONTRACTOR for the performance of the work . The contract shall be substantially in the form included in this Bid Package . CONTRACTOR : The person, firm, corporation , organization or agency with whom the OWNER has executed a contract for performance of the work or supply of equipment or materials or his duly authorized representative . Architect : (If applicable) OWNER or County : Board of County Commissioners , INDIAN RIVER COUNTY or its authorized representative . Surety : The corporate body which is bound with and for the CONTRACTOR, and which contracts responsibility for his acceptable bid, performance and maintenance of the Project and for his payment of all obligations pertaining thereto . Work : All labor, materials and incidentals required for the construction of the improvement for which the contract is made , including superintendents , use of equipment, and tools , and all services and responsibilities prescribed or implied , which are necessary for the complete performance by the CONTRACTOR of his obligations under the Contract . Unless otherwise specified in the Contract, all costs of liability and of performing the work shall be at the Contractor ' s expense . 2 . QUESTIONS ; ADDENDA There will be no oral interpretations of the Contract Documents . Any bidders/proposers in doubt as to the true meaning of any part of the Contract Documents may submit a written request to the Purchasing Manager for interpretation thereof. The Purchasing Manager shall receive all requests for interpretation or corrections no later than ten ( 10) calendar days prior to the deadline for submitting bids . Any interpretation to a bidder will be made only by a written addendum duly issued and a copy of such addendum will be mailed and delivered to each bidder receiving a set of Contract Documents . Addenda issued by the County prior to the bid opening shall be binding as if written into the Contract Documents . Bidders shall acknowledge receipt of all addenda as indicated on the bid form . 4 R\Public Works\ENGINEER ING DIVISION PROJECTS\ 1042 VB Sports Village Lighting\Admim\bid dOCLlments0d Docs VBSV Lighting revised 12 - 13 - 10 . doc