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d) use of federal or state surplus property, <br />e) value engineering reviews, <br />f) use of state or federal contracts for <br />materials and/or services. <br />B. PERFORMANCE REVIEW <br />Contracts shall specify a contract manager, appointed by the <br />local governing body, to ensure that the contractor performs in <br />accordance with the terms, conditions and specifications of their <br />contract or purchase order. <br />Co RECORDS <br />Appropriate arrangements shall be made for the generation and <br />maintenance of all files, records, and documentation necessary to <br />evidence the compliance with all requirements as delineated in this <br />document. All procurement shall comply with good purchasing <br />practices and with applicable local, state and federal regulations, <br />in a manner consistent with this document. A complete set of <br />records shall be maintained by the entity responsible for the <br />procurement for a minimum of 3 years. See section IB for <br />Any procurement of commodities or services costing $600 or <br />more shall be evidenced by a written solicitation embodying all <br />provisions and conditions of the procurement. This requirement for <br />written documentation may be met through preparation of a letter on <br />county or vendor letterhead, signed by the vendor and appropriate <br />elected and/or appointed official, stating such conditions and <br />applicable <br />laws <br />and regulations. <br />D. <br />WRITTEN AGREEMENTS <br />Any procurement of commodities or services costing $600 or <br />more shall be evidenced by a written solicitation embodying all <br />provisions and conditions of the procurement. This requirement for <br />written documentation may be met through preparation of a letter on <br />county or vendor letterhead, signed by the vendor and appropriate <br />elected and/or appointed official, stating such conditions and <br />