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725 ago -27 <br />qua <br />OGC -01197 <br />17. In accordance with Section 215.422, Florida Statutes, the following provisions are in this Agreement: <br />Contractors providing goods and services to the Department should be aware of the following time frames. Upon <br />receipt, the Department has five (5) working days to inspect and approve the goods and services, unless the Agreement <br />specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) to the Department of <br />Financial Services. The 20 days are measured from the latter of the date the invoice'is received or the goods or services <br />are received, inspected and approved. <br />If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to <br />Section 215.422(3)(b), Florida Statutes, will be due and payable, in addition to the invoice amount, to the Contractor. <br />Interest penalties of less than one (1) dollar will not be enforced unless the Contractor requests payment. Invoices which <br />have to be returned to a Contractor because of Contractor preparation errors will result in a delay in the payment. The <br />invoice payment requirements do not start until a properly completed invoice is provided to the Department. <br />A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this <br />individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely <br />payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 410-9724 or by calling the <br />Department of Financial Services Hotline, 1-800-848-3792. <br />18. Records of costs incurred under terms of this Agreement shall be maintained and made available upon <br />request to the Department at all times during the period of this Agreement and for five years after final payment is <br />made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs <br />incurred includes the Contractor's general accounting records and the project records, together with supporting <br />documents and records, of the Contractor and all subcontractors performing work on the project, and all other records of <br />the Contractor and subcontractors considered necessary by the Department for a proper audit of costs. <br />19. In the event this contract is for services in excess of TWENTY FIVE THOUSAND DOLLARS <br />($25,000.00) and a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are <br />hereby incorporated: <br />The Department, during any fiscal year, shall not expend money, incur any liability, or enter into <br />any contract which, by its terms, involves the expenditure of money in excess of the amounts <br />budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, <br />made in violation of this subsection is null and void, and no money may be paid on such contract. <br />The Department shall require a statement from the Comptroller of the Department that such funds <br />are available prior to entering into any such contract or other binding commitment of funds. <br />Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but <br />any contract so made shall be executory only for the value of the services to be rendered <br />