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DEPOSIT OF FUNDS <br /> County grant funds provided to an applicant shall be deposited in a separate account. All <br /> interest earned shall be documented on the required reports. <br /> REPORTS <br /> Each grantee shall submit two reports to the department. The due dates for the required <br /> reports shall be specified in the letter from the department notifying the grantee of the grant <br /> award. These reports shall include, at a minimum, a narrative of the activities completed or <br /> the progress of grant activities during the reporting period. A report shall be submitted by the <br /> due date whether or not any action or expenditures have occurred. <br /> GRANT SIGNATURE <br /> The authorized individual listed on page one of the application shall sign each original <br /> application. Should this not be possible before the due date a letter shall be submitted to the <br /> department explaining why and when the signed application shall be received. <br /> RECORDS <br /> The grantee shall maintain financial and other documents related to the grant to support all <br /> revenue and expenditures. A file shall be maintained by the grantee,which includes a copy of <br /> the"Notice of Grant Award" letter, a copy of the application and department approved budget <br /> and a copy of all approved changes. <br /> FINAL REPORTS <br /> Within 120 days of the grant ending date a final report shall be submitted to the department. <br /> The final report shall at a minimum contain a narrative describing the activities conducted <br /> including any bid or purchasing process and a copy of all invoices, canceled checks relating to <br /> the purchase of any equipment and supplies. If the activity funded was for training a list of all <br /> individuals receiving the training shall be submitted along with the dates, times and location of <br /> the training. If the grant was for training to be obtained by staff then a copy of all invoices and <br /> payment documents for the training shall also be submitted. <br /> COMMUNICATIONS EQUIPMENT <br /> The grantee shall have all communications activities, services, and equipment approved in <br /> writing by the Department of Management Services, Information Technology Program (ITP). <br /> The approval shall be dated after the beginning date of the grant. Any commitment to <br /> purchase the requested equipment and service shall also be dated after the beginning date of <br /> the grant. <br /> 10 <br />