11/17/1976 - Laserfiche WebLink

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(16) TRAVEL REIMBURSEMENT The travel voucher presently being used has been used for several years. It 0 will be properly revised. (17) MONTHLY AUTOMOBILE ALLOWANCES Fixed monthly automobile allowances are now under 'review by the Board. (18) RECEIPTS Receipt information is primarily a problem in the 1973-74 year. We are now Indicating as much information as we feel is practicabel. We now attach supplemental information to the re(,:lpt when available or necessary. (19) VENDING MACHINES + Vending machine receipts at the county barn is a traditional practice. The Board will review this practice for action. (20) INVENTORY OF MATERIALS & SUPPLIES Stores of materials, gasoline, repairs, and inventory is being reviewed by the Board for action. (21) BUDGET AMENDMENTS The 1973-74 year was difficuld indeed! An accountant was hired April 1, 1974, and had to "rebuild" the records for the entire year and attempt to balance all accounts in all Funds. Additionally, there was no general ledger existing for that year. To achieve a closing balance sheet, and other related reports, as well as build a workable system for 1974-75, was extremely time consuming. Our accountant was without accounting help until July of the 1973-74 year and 1, and the Board, consider that a remarkable job was performed by our Finance Department. The annual report was completed December 15, 1975, and submitted on time. Our computer system presently will not now allow any account to be over- drawn at any time during the year. Budget transfers are approved by the Board on a monthly basis. We no longer have a problem on budget amendments. (22) SALARY - ELECTED OFFICIALS After discussion with your auditor, we are in agreement with you as to over - and -under payments of salaries to elected officials. Prompt settlement of these differences will be made. (23) FEDERAL REVENUE SHARING REPORTS All Federal Revenue Sharing reports are now filed earlier than due dates. -3- NOV 171976