9/6/1978 - Laserfiche WebLink

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• ® r SHERIFF JOYCE CAME BEFORE THE BOARD IN REGARD TO SECURING THE LAST QUARTER 1976-77 PAYMENT DUE THE CRIME LABORATORY AT INDIAN RIVER COMMUNITY COLLEGE. THE SHERIFF EXPLAINED THAT THE CRIME LABORATORY CHANGED THEIR BILLING PROCEDURE SOMETIME IN JULY OF 1977 AND THEREFORE, DIDN'T BILL THE SHERIFF'S DEPARTMENT FOR THEIR LAST QUARTER PAYMENT UNTIL THE DEPARTMENT'S BOOKS WERE CLOSED FOR THE YEAR. HE POINTED OUT THAT SINCE THEY DID NOT KNOW UNTIL JANUARY 18TH THAT THE PREVIOUS JULY IST PAYMENT WAS STILL DUE, AND SINCE THEIR BUDGET WAS CLOSED, THEY HAD NO OTHER WAY TO PAY THIS. A. M. COMMISSIONER SIEBERT LEFT THE MEETING AT 10:25 O'CLOCK COMMISSIONER LOY NOTED THAT THE MONEY TO MAKE THIS PAYMENT ACTUALLY WAS CARRIED IN THE SHERIFF'S BUDGET FOR THAT YEAR, BUT THEN - WAS TURNED BACK TO THE COUNTY AT THE END OF THS YEAR. SHERIFF .JOYCE AGREED THAT WAS THE CASE, AND NOTED THAT THEY ARE IN A BAD POSITION BECAUSE THE STATE WON'T FUND THIS AND THE MONEY THEY ARE,TRYING TO RECOUP IS VERY IMPORTANT TO THE CRIME LABORATORY, DAN NIPPES, CHIEF CRIMINOLOGIST AT THE CRIME LABORATORY, AGREED THAT THERE WAS AN ERROR DUE TO A CHANGE IN THE BILLING PROCEDURE. THE CRIME LABORATORY IS ON A DIFFERENT FISCAL YEAR THAN THE SHERIFF, AND THE BILLING MECHANISMS WERE NOT HANDLED PROPERLY TO GET THE BILLS OUT IN THE PROPER TIME PERIOD. FINANCE OFFICER BARTON CONFIRMED THAT THE SHERIFF TURNED BACK TO THE BOARD MONEY THAT WASN'T USED IN HIS BUDGET YEAR AND THEN THIS BILL CAME IN. SINCE IT IS AN ITEM FROM A PREVIOUS YEAR, THE FINANCE DEPARTMENT NEEDS AUTHORITY FROM THE BOARD IN ORDER TO PAY IT. COMMISSIONER LOY FELT THAT IT IS OUR RESPONSIBILITY TO PAY IT BECAUSE THE $3,651.63, WHICH SHOULD HAVE BEEN PAID, WAS NOT EXPENDED FROM THE SHERIFF'S BUDGET AND WAS TURNED BACK TO THE GENERAL FUND, THIS WOULD NOT HAVE BEEN TURNED BACK IF THE BILLING HAD BEEN TIMELY, AND WE NOW NEED A BUDGET AMENDMENT. 31 SEP 0 6 178 j PA "i E�-