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13. COUNTY ATTORNEY MATTERS <br />13.A. DISCLOSURE OF WRITTEN COMMUNICATIONS REGARDING EX -PARTE <br />(ONE-SIDED) CONTACTS ON QUASI-JUDICIAL MATTERS <br />Attorney Collins reminded the Board that last month, the Board had discussed using <br />Statutorily approved methods of removing the presumption of prejudice which results from one- <br />sided contacts in Quasi -Judicial matters to see if they comply with the already adopted rules. <br />During the discussion, there was concern about totally implementing the allowances under the Act <br />because of the difficulty of disclosing oral contacts and catching the substance of everything said <br />between two people. The direction at that time was to prepare a Resolution that would allow <br />written communications to be directed to the Board on Quasi -Judicial matters, while still <br />prohibiting any meetings and phone calls with respect to these projects, on the condition that those <br />communications are disclosed. The Resolution would provide any communications received to be <br />forwarded to the County Administrator for coordination with the department head. The <br />correspondence would thereafter be put on the Agenda so it could be put in the Backup and on the <br />website, so everyone would have the same information and opportunity to address or rebut it. He <br />drew attention to the form on page 240 of the Backup, which would be used for disclosure of any <br />written communication received. <br />Attorney Collins responded to the Commissioner's questions and concerns <br />regarding the disclosure form, the present policy, Sunshine violations, and Quasi -Judicial <br />procedures. <br />The Commissioners voiced their feelings and concerns over conversations involving <br />Quasi -Judicial matters. <br />27 <br />January 13, 2009 <br />