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Iffil 1W State of Florida Department of Administration Division of State Planning Bureau of Highway Safety PART IV: Acceptance and Agreement Conditions of Agreement. The applicant understands and agrees to the following conditions: 1. Reports. The subgrantee shall submit, at such time and in such form as may be prescribed, such reports as the Bureau of Highway Safety may reasonably require, including periodic financial reports, quarterly progress reports, and final financial and narrative reports. 2 Responsibility of Subgrantee. The subgrantee must establish fiscal control and fund accounting procedures which assure proper disbursement of and accounting for, subgrant funds and required non-federal expenditures. All monies spent on this project will be disbursed in accordance with provisions of the project budget as said budget was approved by the BHS. 3. Compliance with Sec. 287.055, Florida Statutes. The subgrantee, when applicable, agrees to satisfy all requirements provided in Section 287.055, Florida Statutes, better known as the "Consultants' Competitive Negotiation Act". 4. Approval of Consultant Agreements and Final Reports. The subgrantee must receive approval of all consultant agreements from the BHS prior to the actual employment of a consulting firm. Final reports must be approved by the BHS and, for traffic engineering related projects, by FHWA prior to final project acceptance. 5. Allowable Costs. The allowability of costs incurred under any subgrant shall be determined in accordance with the general principles.of allowability and standards for selected cost items set forth in Federal Management Circular No. 74.4, "Cost Principles Applicable to Grants and Contracts with State and Local Governments", and in accordance with the BNS Program Procedures Manual. 6. Out of State Travel. The subgrantee must receive prior approval from BHS on all out-of-state travel. 7. ' Written Approval of Changes. Subgrantees must obtain prior written approval from BHS for major changes. These include (a) changes of substance in project activities, designs, or research plans set forth in the approved application; (b) changes in the project director or key professional personnel identified in the approved application; and (c) changes in the approved project budget. 8. Commencement of Projects. If a project has not commenced within 60 days after the acceptance (approval date) of the subgrant award, subgrantees will report by letter the steps taken to initiate the project, the reasons for delay, and the expected starting date. If after 90 days from the acceptance of the award, the project is not operational, a further statement of implementation delay will be submitted by the subgrantee to the BHS. Upon receipt of the 90 -day letter, the BHS may cancel the project and reobligate the funds to other project areas. The BHS, where warranted by extenuating circumstances, may extend the implementation date of the project past the 90 -day period. 9. Obligation of Subgrant Funds. Subgrant furls may not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the subgrant period. Only project costs incurred on or after the effective date of the subgrant application are eligible for reimbursement. 10. Audit. BHS, NHTSA, FHWA, and the Auditor General of the State of Florida, or any of their duly authorized representatives, shall have access for purpose of audit and examination of any books, documents, papers, and records of the subgrantee, and to relevant books and records of subgrantees and contractors, as provided by the provisions of section 402(a) of the Highway Safety Act of 1966, Public Law 89-564, as amended. 6 ba1K 39 PAGE 18