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• V BOARD OF COUNTY COMMISSIONERS 2145.14th Avenue Vero Beath, Florida 32960 :r. In INVITATION TO BID BIDDER ACKNOWLEDGEMENT DATE MAILED PAGES -STU-ITI LL� BIDS WILL BE OPENED AND MAY NOT BE WITHDRAWN WITHIN FORTY-FIVE (45) DAYS AFTER SUCH DATE AND TIME. ALL AWARDS AS A RESULT OF THIS BID SHALL CONFORM TO APPLICABLE FLORIDA STATUES. GENERAL CONDITIONS Bldders: To insure acceptance of the bid follow these instructions SEALED BIDS: One copy of all bid sheets must be executed and re- turned All bids are subject to the conditions specified hereon and on the attached proposal, Mail or Delivery To: Board of County Commissioners (Bid Committee) Court House, 2145 -14th Avenue Vero Beach, Florida 32960 The Bid No.; Sid'Title; Date and Time bidto be opened. If submitting a no bid also indicate on envelope (NO BID). It is the sole ®esponsibility of the bidddr to deliver his proposal to the above address on or before the closing hour and date shown above. 1. EXECUTION OF BID: Bid must contain a manual signature clan autttorized representative in the space provided. The company name and vendor number must also appear on each page of the bid as required. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is neces- sary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. Unless otherwise specified, bidders must use the proposal form ftamished hereon. Failure to do so may cause the bid to be re- jected. Removal of any partof the bid proposal may invalidate the bid. 2. NO BID: If not submitting abid. respond by returning onecopyof tbisform, marking it "No Bid", and explain below the reason. Fie- peated failure to quote without sufficient justification shall be cause for removal of a supplier's name from the bid maiing list. Mote. A bidder, to qualify as a respondent, must submit a "no bid" and same must be received no later than the stated bid opening date and hour. Reason for "no bid": 3. PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total. In case of a mistake in extension, the unit price will take precedence. All pokes F.O.B. destination (unless otherwise stated in special condition.) a) TAXES: Indian River County does not pay federal excise or state sales taxes. Do.not includethese items on invoices. The applicable tax exemption number is shown on purchase order. b) MISTAKES: Bidders are expected to examine the specifica- tions, delivery schedules, bid prices and extensions, and all Instructions pertainingto supplies and services. Failuretodo so will be at bidder's risk. C) CONDITION. AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current production model at the time of this bid.) All containers shall be suitable for storage or shipment. and all prices shall include standard commercial packaging. d) UNDERWRITERS LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabrics - MM -3 ZT9 ted In the bid, all manufactured items and fabricated assemblies shall carry U.L. approval or re-examination listing where such has been established by U.L. for the items) offered and furnished. e) BIDDER'S CONDITIONS: Any conditions to be made as part of the bid. should be submitted by letter with notes thereof on bid sheet for consideration. 4. EQUIVALENTS: Any manufacturer's names, trade names, brand names, information and/or catalog numbers listed in a specifica- tion are for information and not to limit competition. Bid any brand which meets or exceeds the quality of specifications listed for any item. If the bids is based on equivalent products. indicate on the bid form the manufacturer's name and number and indicate any delivation from the specifications as listed. Include fully descriptive literature on item(s). Lacking any written indication of intent to quote an alternate brand or model number the bid will be considered as a quotation in complete compliance with the specifications as listed in the bid form. S. NONCONFORMANCE TO CONTRACT CONDITIONS: Items mpy be tested for compliance with specifications under the direc- tion of the Florida Department of Agriculture and Consumer Services, or an independent testing laboratory. Items delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid andi or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: a) Vendors name being removed from theDirector of Material Management's mailing list. b) All departments being advised not to do business with vendor. 6. SAMPLES: Samples of items, when required, must be furnished free of expense and. if not destroyed, will, upon request, be returned at the bidders expense. Request for the return of samples must be made within 30 days following opening of bids. Each individual sample must be labeled with bidder's name. bid number, and item number. Failure of bidder to either deliver required samples or to clearly identify samples as indicated may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the office of the Director of Material Management. 7. DELIVERY: Unless actual dateordelivery isspecified (orifspeci- fled delivery cannot be met), show number of days required to make delivery after receipt of purchase order in space provided. Delivery time may become a basis for making an award (see Special Conditions). Delivery shall be within the normal working hours of the user. Monday through Friday. S. INTERPRETATIONS: Any questions concerning conditions and specifications should be submitted to the Director of Material Management no later than three (3) days priorto the bid opening. 9. AWARDS: As the best interest of The Board of County Commis- sioners may require. the right is reserved to reject any and all bids or portion thereof, and to waive any irregularity in bids received: to accept any item or group of items unless qualified by bidder; to acquire additional quantities at prices quoted on this invitation unless additional quantities are not acceptable. in which case the bid sheets must be noted "BID IS FOR SPECIFIED QUANTITY ONLY." a) WARRANTIES FOR USAGE: Whenever a bid is sought, BOOK 39 PACE 246 MAR 71979 J