8/8/1979 - Laserfiche WebLink

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r AUG 81979 41 FA;E 343 COMMISSIONER SIEBERT ASKED IF THIS HAS BEEN RUN THROUGH THE PURCHASING DEPARTMENT AND MR. REVER STATED THAT IT HAS AND THEY RECOMMEND IT. COMMISSIONER SIEBERT STATED THAT HE WOULD LIKE TO BE SURE THAT THEY ARE COMPARING "APPLES WITH APPLES." MR. REVER FELT THAT WE HAVE TO COMPARE IT WITH WHAT WE PRESENTLY HAVE. HE CONTINUED THAT THEY DID COMPARE IT WITH THE NEW XEROX AND THE DECISION WAS THAT IT WAS THE IBM THEY WANTED TO PURSUE. HE SUGGESTED THAT THE BOARD HAVE MR, FLYNN EXPLAIN HOW THEY ARRIVED AT THIS DECISION. CHAIRMAN WODTKE AGREED THAT IT SEEMS THE MACHINE HAS MORE POTENTIAL, BUT WISHED TO KNOW MORE ABOUT THE 60 MONTH PURCHASE PLAN OR RENTAL SITUATION. COMMISSIONER SIEBERT FELT THAT SOMETIMES WHEN YOU GO FROM RENTAL TO PURCHASE, THE MAINTENANCE SERVICE BECOMES POOR, AND MR, REVER FELT THEY WERE TALKING ABOUT RENTAL FOR THE FIRST TWO YEARS. ASSISTANT ADMINISTRATOR NELSON REPORTED THAT IF WE NOTIFY XEROX IN WRITING 30 DAYS PRIOR TO SEPTEMBER 30TH, THERE IS NO PENALTY. IF WE DON T CANCEL, IT IS AUTOMATICALLY RENEWED AND THEN IF WE CANCEL, THERE IS A $1,000 PENALTY. THE CONTRACT CAN BE BROKEN IF FUNDS ARE NOT AVAILABLE. CHAIRMAN WODTKE AGAIN INQUIRED ABOUT RENTAL VERSUS RENTAL/ PURCHASE, AND MR. NELSON STATED THAT THE IBM IS ALMOST THE SAME AS XEROX EXCEPT WITH XEROX WE ARE GETTING VERY LITTLE EQUITY. COMMISSIONER SIEBERT FELT THERE IS A XEROX THAT MIGHT OFFER THE SAME CAPABILITIES. COMMISSIONER LYONS COMMENTED THAT HE FELT THE BOARD SHOULD ACCEPT THE RECOMMENDATION OF THE PURCHASING DEPARTMENT AND NOT TRY TO SECOND GUESS THEM. HE FELT THE QUESTION IS WHETHER YOU RENT OR BUY. DISCUSSION CONTINUED ON THE DIFFERENT RENTAL OR PURCHASE PLANS, AND CHAIRMAN WODTKE STATED THAT HE WOULD LIKE TO HAVE THE ATTORNEY READ THE CONTRACT AND FINALIZE THIS MATTER AT THE NEXT MEETING. THE BOARD AGREED. COMMUNITY DEVELOPMENT DIRECTOR ED REGAN CAME BEFORE THE BOARD REQUESTING APPROVAL TO HIRE AN OUTSIDE AUDITING FIRM TO AUDIT THE FISCAL