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AUG 81979 BOOK 1 PA;F33 PLANNING & ZONING DIRECTOR REVER NEXT REVIEWED HIS MEMO TO THE BOARD IN REGARD TO CHANGE OF THE BOND PAPER COPYING MACHINE AS FOLLOWS: BOARD OF COUNTY COMMISSIONERS WILLIAM C. WODTKE, JR., Chairman <' ALMA LEE LOY, Vice Chairman WILLIARD W. SIEBERT, JR. R. DON DEESON PATRICK B. LYONS JACK G. JENNINCS, Administrator July 16, 1979 MEMO 2145 14th Avenue T0: Board of County Commissioners FROM: David M. Rever, Planning & Zoning Director )6i�f SUBJECT: Change of Bond Paper Copying Machine Vero Beach, Florida 32960 1. We request authority to change from our present rental Xerox 7000 copier to a IBM Model III copier. We are presently paying approximately $14,000. a year to rent the Xerox 7000; in addition, the toner, paper, developer, etc. costs approximately $4,900. per year for a total cost of $18,900. We are making approximately 315,000 copies a year. This makes the cost per copy approximately 6 cents each. 2. We attended a demonstration of the IBM Model III copier at the Lawnwood Hospital in Fort Pierce. This machine is presently operating at about the same capacity that our Xerox is operating.- 3. perating.3. We found the IBM Model III to have more capabilities than our Xerox 7000. One great advantage is we are not required to stop and change paper each time we must go from "legal" to "letter" size. The IBM machine holds both sizes. In addition, the IBM will copy on both sides of the paper at the same time (this will save money), and also reduce and copy on both sides at the same time. 4. The IBM copier will cost approximately $12,056. the first year (including $2,801.90 down payment) and $10,305.60 the second year. Assuming we use the same amount of supplies, this would reduce our cost per copy the first year to .053, apd the second year to .048 per copy. . This is a 60 month purchase plan. Should we decide to'purchase this IBM machine, on the 25th month we will have accured approximately $12,000. credit and could purchase for approximately $13,000. We would still have to have a maintenance agreement; this cost would be approximately $4,000. per year. We recommend the Board consider this approach. 6. 1 have listed "Pro's and Con's" for the two machines, and I will pass out samples of copies using "half tones"., 7. This type of transaction is authorized by Florida State Contract 4-'600-38-71-1, and I am enclosing a copy of General Services me►ilorandum ~3 (78/79) 2310 accepting the above purchase plan as being advantageous.'