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DISCUSSION ENSUED AS TO A POSSIBLE DATE FOR A WORKSHOP <br />MEETING, AND IT WAS FINALLY AGREED TO SCHEDULE THE WORKSHOP FOR <br />2:00 O'CLOCK MONDAY AFTERNOON, .JUNE 23RD, <br />THE BOARD NEXT DISCUSSED THE FOLLOWING MEMO FROM THE <br />DIRECTOR OF MATERIALS MANAGEMENT REQUESTING ADDITIONAL PERSONNEL: <br />June 3, 1980 <br />MEMORANDUM <br />TO: Assistant County Administrator <br />FROM: Director of Materials <br />SUBJECT: Additional Personnel <br />1. This department was formed in February of 1979, the purpose to consolidate <br />all purchasing within the county and to rectify deficiences as noted in previous <br />audit reports. <br />2. In addition to the normal purchasing requirments this department has the <br />responsibility of furnishing all repair parts for our vehicles and equipment, we <br />also take care of all bidding and property inventory control plus we have established <br />a "centralized" warehouse for all office supplies, institutional supplies and other <br />supplies used for minor repair and maintenance. <br />3. We are presently issuing approximately 4,000 purchase orders a year. I <br />have one clerical person handling this voluminous amount of paper work. I myself <br />am doing the auditing for this paper work prior to submission to the accounts <br />payable section for payment. <br />4. When this department was formed there was only one "new" position established <br />this position was the Director, all other employees or their position were transferred <br />from within Road & Bridge and the Clerk's department. <br />5. I find need now for one more clerical personnel, this person will divide <br />their working hours between two sections of this department the purchasing and the <br />parts section. This person will be in purchasing 15 hours a week and the balance <br />in the parts department. The primary responsibility in the parts department will be <br />recording issues on work orders, preparing requisitions and posting receipts and <br />issues on parts record cards. <br />6. Should funds be available, I request this position be established as soon <br />as possible. The starting salary would be $3.75 per hour or $7,800 annually. <br />7. We now have a person working part time possessing the necessary experience <br />to be placed in this position. <br />James Flynn <br />Director <br />77 <br />