1/28/1981 - Laserfiche WebLink

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Boo.x ' 45Pace % W FINANCE DIRECTOR BARTON STATTED THAT HIS OFFICE ALREADY HAS DISCUSSED THIS, AND THEY BELIEVE THAT PREPARING THE BUDGETS EARLIER WOULD BE A BETTER SITUATION. HE CONTINUED THAT IF WE ARE GOING TO SPEED UP, IT WILL BE NECESSARY TO START MAKING UP THE BUDGET PACKS AND GETTING THEM OUT TO THE DEPARTMENTS BEFORE MUCH LONGER, MR. BARTON REPORTED THAT HIS ORIGINAL DISCUSSION WITH HIS STAFF WAS TO HAVE THE TENTATIVE BUDGET PRESENTED TO THE BOARD BY THE MIDDLE OF JUNE AND THEN START HAVING THE HEARINGS WITH THE VARIOUS DEPARTMENTS AND OUTSIDE AGENCIES BY THE MIDDLE OF .JUNE AND EARLY JULY. DISCUSSION CONTINUED AS TO WHETHER THE TIMING SHOULD BE EVEN EARLIER, AND THE NEED TO PICK UP SIX MONTHS ACTUAL FIGURES. THE CHAIRMAN REQUESTED FINANCE DIRECTOR BARTON AND COM- MISSIONER WODTKE TO GET TOGETHER AND WORK UP A PROPOSED SCHEDULE. PROPOSED CHECKLIST FOR AGENDA MATERIAL COMMISSIONER WODTKE NEXT REPORTED THAT AT A SEMINAR IN TALLAHASSEE, HE OBTAINED A SAMPLE CHECKLIST USED BY SOME COUNTIES TO DETERMINE WHETHER ITEMS ARE READY TO BE INCLUDED ON THE COMMIS- SIONSIS AGENDA, THIS CHECKLIST, WHICH HAS THE BACKUP MATERIAL ATTACHED TO IT, INCLUDES QUESTIONS SUCH AS: IS THIS AN EXCEPTION TO COUNTY POLICY? HAS THE COST BEEN BUDGETED? CAN THE WORK BE DONE BY THE CURRENT STAFF? DO WE HAVE THE LEGAL AUTHORITY TO CARRY THIS OUT? HOW DOES IT AFFECT OTHER ENTITIES? IN DISCUSSION, THE BOARD AGREED THAT THIS COULD BE A VALU- ABLE MANAGEMENT TOOL IN SETTING UP THE AGENDA AND POSSIBLY CUTTING DOWN ON THE LENGTH OF THE MEETINGS. COMMISSIONER FLETCHER REMINDED THE BOARD THAT HE IS THE COMMISSIONS REPRESENTATIVE ON THE LIBRARY BOARD AND HAS BEEN ATTEND- ING THE MEETINGS. HE NOTED THAT THERE IS A STUDY UNDER WAY RIGHT NOW REFERENCE A $2,000 GRANT FROM THE STATE OF FLORIDA. COMMIS- SIONER FLETCHER COMMENTED THAT IT SEEMS THAT THEY ARE LEANING TOWARDS THE COUNTY TAKING OVER THAT OPERATION, WHICH DOES NOT SIT REAL WELL r° r-