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Cash Purchase Price <br />Kelly Tractor (Caterpillar) $112,49E.00 <br />Florida -Georgia Tractor (Galion) 82,000.00 <br />Linder Industrial Machinery (Champion) 73,484.00 <br />H.F. Mason (Huber) 59,9 0.00 <br />Total Cost Bid <br />1. <br />(1) Motor Grader <br />$112,498.00 <br />2. <br />Cost of Bond <br />z_ <br />1,761.00 <br />3. <br />Total Purchase Price <br />$114,259.00 <br />(P.W.) <br />4. <br />Guaranteed value at end of 5,000 <br />operating hours or 5 years <br />78,749.00 <br />44,682 <br />5. <br />Item 1 less Item 4 <br />33,749.00 <br />69,577 <br />6. <br />Guaranteed total cost of repairs for <br />5,000 operating hours or 5 -years <br />9,320.00 <br />(P.W.) <br />7. <br />Total cost bid: Item 2, plus Item <br />5, plus Item 6 <br />$ 44,830.00 <br />98'j' of parts for Caterpillar are available in 1 day, whereas parts for the <br />Champion are difficult to get, causing excessive down time while waiting for <br />parts. For example, in 1931, the 197:, Champion Grader Model 560 -HS developed <br />brake problems. Parts were ordered and delivery date on a $230 brake drum <br />was in excess of 30 days. Dorm time for the machine and driver is $75.00 per <br />hour. Thus, a loss to the County of $12,000. Also, the 1978 Champion Grader <br />was down for 30 days due to delivery of a starter. The County lost $24,000 <br />on these two instances alone. Under the total cost bid, the supplier is <br />required to supply a replacement vehicle or pay a rental fee to the County <br />for equipment which is down for over 7 days. We now stock a supply of <br />Caterpillar parts and many parts are inter -changeable on different pieces of <br />equipment. <br />Another factor is that our mechanics are experienced in working on Caterpillar <br />equipment and our operators are trained in operating Caterpillar equipment. <br />Also, there are 2 Caterpillar field men in this area. <br />Since the range of bids is significant, the Vehicle Maintenance Director contacted <br />other equipment users in the area to obtain information on the Galion and Huber <br />Graders. These comments are as follows: <br />1. Of the 8 area companies using graders, 6 recommend the Caterpillar Grader <br />over all others in terms of down time and repair cost. Saw Mill Ridge has <br />used Galion and found them acceptable but the other companies do not <br />recommend the Galion. <br />2. Dickerson, Inc. has 1 small Huber, which they rarely use. They do not <br />recommend it. <br />In summarizing, the Bid Committee presents the following: <br />Alternative rl. <br />Award bid to Kelly Tractor using the total cost bid including an initial cost <br />of $114,259 and a cost after the 5 year buy-back and guaranteed maintenance cost <br />of 544,830. There is no way to project a maintenance cost figure over 5 years <br />for the Huber, Galion or Champion Graders. However, other users in the local <br />area rate Caterpillar above the others in down time and the County has no <br />protection on the other models. <br />DEC 16199 1 <br />68 box 48 PAGF 385 <br />L <br />