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M <br />Since the range of bids is significant, the Vehicle Maintenance Director contacted <br />other equipment users in the area to obtain information in the unfamiliar nature <br />of those machines bid. These comr;ents are as follows: <br />1. Whereas two owners recommended the International Loader, another informed <br />the County of major problems with the International. <br />2. All owners who own Caterpillar and other brands have recommended Caterpillar <br />over other brands. <br />3. No local references were found for the Ford of Furukawa or Fiat -Allis. <br />4. The Clark Loader (second low bid at $92,418) received fair recommendations <br />by 3 owners but the bid is too high compared to the total cost bid and the <br />County gets no assurances. <br />5. The Trojan Loader has had excessive down time with Florida Rock. <br />In summarizing, the Bid Committee presents the following: <br />Alternative #1 <br />Award bid to Kelly Tractor (Caterpillar) using the total cost bid including an <br />initial cost of $117,259 and a cost after the 5 year buy-back and guaranteed <br />maintenance cost of $41,382. There is no way to project repair costs and down <br />time for the other models. However, owners in this area prefer Caterpillar. <br />Alternative #2 <br />Award the bid to the third low bidder, Sunrise Ford Tractor (Ford) forthe cash <br />purchase price of $69,521. The impact this alternative would have includes: <br />a) Purchasing a piece of equipment with no 5 year maintenance guarantee. <br />b) Re-training mechanics on this piece of equipment. <br />C) Stocking parts which are not compatible with our existing stock. <br />d) Possibly more down time than that which the Caterpillar is Characteristic. <br />REC0MMENDATIONS AND FUNDING <br />The Bid Committee recommends that the Board award the following bids: <br />I. Kelly Tractor - Caterpillar Grader <br />Total Cost Bid - $44,830 <br />Initial cost to County - $114,259 <br />The County is guaranteed a value of $78,749 at the end of 5,000 operating <br />hours or 5 years and also guaranteed a total cost of repairs of $9,320.00. <br />Also, if the Grader is down for over 7 days, a replacement will be -provided <br />by Caterpillar. <br />2. Kelly Tractor - Caterpillar Front End Loader <br />Total Cost Bid - $41,382 <br />Initial Cost to County - $117,259 <br />The County is guaranteed a value of $86,946 at the end of 5,000 operating <br />hours or 5 years and also guaranteed a -total cost of repairs of $11,069. <br />Also, if the End Loader is downfo-rover7 days, a replacement will be <br />provided by Caterpillar. <br />Funding in the amount of $231,518 to be from Account #102-214-541-66.43, <br />Federal Revenue Sharing, Road & Bridge Department unencumbered balance as <br />of 11/10/81 is $271,457. <br />-DEC 161991 70 . 800K 48 PAGF387 <br />