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RELOCATION OF CIVIL DEFENSE s¢c 1FA 7 The Board reviewed memo from Acting General Services Director, Lynn Williams, as follows: TO: The Honorable Members of DATE: September 71 1982 FILE: Agenda the Board of County Commissioners September 15, lgi& THRU: C. B. Hardin, Jr., Ph.D. Asst. to the Administrator/ SUBJECT: Relocation of Civil Defense .Personnel Director FROM: Lynn Williams REFERENCES: Acting General.Services Director DESCRIPTION AND CONDITIONS At the August 4, 1982, meeting of the Board of County Commissioners approval was given for staff to request letters of interest in providing architectual services for the renovation and alteration of office space in the County Administration Building for the Civil Defense Department. Letters were sent to five (5) local architectual firms. Staff received two replys, one of no interest and a letter of intent from John Calmes, AlA Architect. ALTERNATIVES AND ANAYLSI; Mr. Calmes is now involved in two other projects for the County, the renovation of the County Jail, and the program design phase for the proposed fourth courtroom, (which are now in progress). Staff feels an arrangement similar to the fourth courtroom agree- ment with Mr. Calmes, whereby a program design phase is.initiated, is the best approach for this project. This will allow staff to project associated costs of the renovation before detailed design begins. Contract documents have been forwarded to the County Attorney for his review and proposed changes. Alternative "A" Authorize County Attorney to negotiate fee and:contract document -c-, as needed for Civil Defense project, with Mr. Calmes. RECOMMENDATIONS AND FUNDING Staff recommends approval of Alternative "A" with program design phase initiated first to research costs of project. Sta-`f requests a separate constuction account be assigned to this project with specific funds set aside for the same. Program design phase expenditure should not exceed $2500. 42