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TO: The Honorable Members of the DATE: January 4, 1983 FILE: Board of County Commissioners Through: Michael Wright, ✓ County Administrator SUBJECT: Final Payment - Indian River county Jail Security Fencing FROM: Jim Davt ' Public Director REFERENCES: DESCRIPTION AM CONDITIONS The Security Fencing installation at the County Jail is complete. The original contract between Indian River County and Martin Fence Company dated August 4, 1982 defined the project cost at $18,250. The original time of completion was October 12, 1982. A partial payment in the amount of $13,961.25 was issued in December, 1982. The outstanding contract balance is $4,288.75. ALTERNATIVES AMID ANALYSIS The Ja l Administrator, Bill Baird, and the Public Works Director have inspected the work and find the materials and installation to substantially conform to the contract documents. Due to delay of equipment shipments and work performed by other contractors, the 49 days that the contractor exceeded the 30 day time of impletion Is justified. The work was substantially cOMPlete on December 1, 1982, and the one year warranty period commenced on December 1, 1982. The contractor has submitted subcontractor affidavits and release of lien forms; however, the contractor has shown that payment to subcontractors, Paul White Electric in the amount of $572.52 and to T.P.A., Inc. in the amount of $2112.56, is still outstanding. The County Attorney's office has no objection to the issuance of 3 checks as follows: 1) One check payable to Martin Fend Co. and Paul White Electric, Inc. in the amount of $572.52. 2) One check payable to Martin Fence Co. and T.P.A., Inc. in the amount of $2112.56. 3) One check payable to Martin Fence Co. in the amount of $1603.67. XXT4 MATIONS AND FUNDING It is recommended that: 1) Project No. 8122 - Indian River County Jail Improvements - Bid Item No. 3 - Security Fencing - Martin Fence Co. - be accepted as complete as of December 1, 1982. 2) Final payment be made in the amount of .$4,288.75 by issuance of three separate checks as follows: 1) Martin Fence Co. and Paul White Electric, Inc. — $572.52 2) Martin Fence Co. and T.P.A., Inc. $2112.56 3) Martin. Fence Co. - $1603.67 3) A time extension be granted of 49 days to the original completion date of October 12, 1982, and that liquidated damages be waived. 22 ('OK C9, PAVE.