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MAR 21 1994 BOOK 56 FACE 0 Mr. Moat explained that this page shows the relation- ship between the County's budget and actual results throughout the year. The anticipated collections were 13.3 million, and the actual collections were 12.1 million, or 1.2 million less. The anticipated expenditures were 15.1 million and actual expenditures were 14.6 million. In other words, the County was underbudgeted by about $411,000. It was anticipated to go into that fund balance by approxi- mately 1.2 million and it ended up at about 1.3 million, which is fairly close. Commissioner Wodtke questioned the phrase "underbudgeted," and Mr. Moat explained that what he had meant to say was that the County actually spent less than they anticipated spending and less than was budgeted. Chairman Scurlock wished a clarification in regard to the Confiscated Property referred to on Page 202 which is a part of the auditor's report to the Sheriff: CONFISCATED PROPERTY •In our review of the controls surrounding the confiscated property, we noticed that the quarterly reports required by Florida Statutes, Chapter 932.704(5), had not been filed with the Board of County Commissioners during the last two fiscal years. On February 1, 1984, a report was submitted to the Board of County Commissioners listing various receipts and disbursements within the OCB checking account. After reviewing the report, we noted that it did not contain all the required information. Specifically, we noted that the report did not include proceeds from the sale of a boat for $50,000, previously remitted to the Board, or a listing for three other boats and two cars awarded by the court and not sold. We understand that by remitting the money from the sale of the boat directly to the Board, your office assumed the reporting requirement had been met. Additionally, the report included transfers from the Board in the amount of $15,000, a redeposit of "flash money" for $5,900 and a donation of $300. These monies are not directly related to the con-fiscation and forfeiture of money or property and should not have been included. We again recommend that the quarterly reports required by Florida Statutes be submitted to the Board on a timely basis. This report should specify the type and approximate value of property received, amount of any proceeds received and the ultimate disposition of property not sold. The forms, shown to us, that you intend to use for future quarterly reports should meet the requirements of the Statute. 34