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BOOK: 5Fy PAVE 22 <br />MAY 16 194 <br />James P. Warr, Contractor, bid $17,000 for the work. Staff <br />assumed that this bid did not include the roof as the bid schedule <br />was intended. Mr. Warr claims that his bid did include the roof, <br />after the award to John Hamilton and Sons was granted. When <br />both contractors were contacted on this issue on May 11, 1984, <br />Mr. Hamilton graciously agreed to withdraw his bid so that the <br />County could save $3,127.19 and the bid could be awarded to Jim <br />Warr. <br />Mr. Warr has signed the attached contracts for approval. <br />ALTERNATIVES AND ANALYSIS <br />• The Florida DNR grant expires June 30,1984 for the Tracking <br />Station Park. Funds are available for the work. <br />RECOMMENDATIONS AND FUNDING <br />Since John Hamilton and Sons, Inc., has agreed to withdraw <br />his bid, staff recommends: <br />1) Recind the award of bid to John Hamilton and Sons, Inc.. <br />in the amount of $15,671.86 plus alternate additive of <br />$4,466.33, thus amounting to $20,127.19. Accept the <br />withdrawal.of this bid and refund the bid bond and plans <br />deposit. <br />2) Award bid to James Warr, Contractor for $17,000, contingent <br />upon the County receiving a DNR permit, site plan approval, <br />and building permit. <br />3) Authorize chairman to sign the contract with James Warr, <br />Contractor in the amount of $17,000 and instruct Contractor <br />to complete the work prior to June 30, 1984. Funding <br />to be from Account 102-210-572-66.39, uncommitted funds <br />from the $277,500 grant amount to approximately $21,000. <br />Public Works Director Davis reported in detail how the <br />misunderstanding came about through one of the contractors <br />misinterpreting the bid as including a roof, and how after <br />staff explained the situation, John Hamilton and Sons agreed <br />to withdraw their bid so that the County could save money <br />and have a gazebo with a roof. <br />ON MOTION by Commissioner Lyons, SECONDED by <br />Commissioner Wodtke, the Board unanimously (4-0) <br />accepted the withdrawal of bid by John Hamilton <br />and Sons, Inc., agreed to reaward the bid to <br />James Warr, Contractor, and authorized the <br />Chairman to sign the contract with James Warr, <br />Contractor, all as set out in the three recom- <br />mendations of staff in memo dated May 14, 1984. <br />22 <br />I <br />