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ALTERNATIVES AND ANALYSIS <br />Both bids met all specifications. The low bid for a new <br />machine as requested in the bid specifications was submitted <br />by DeWind Machinery, Orlando for a Rexworks HD5 Pulverizer in <br />the amount of $58,598.00. <br />W.W. Williams Co., West Palm Beach submitted a bid in the <br />amount of $56,790.00 for a Bomag MPH 50. This machine is a <br />factory demo with approximately 200 hours on it. However, this <br />is not a new machine as requested in the bid specs. <br />RECOMMENDATIONS AND FUNDING <br />It is recommended that IRC #199 be awarded to the low bidder, <br />DeWind Machinery, Orlando, for a new REX HD5 in the amount of <br />$58,598.00. <br />At the present time, $46,653 is available in Account $004- <br />241-541-66.43, Road and Bridge, Heavy Equipment Account. It <br />is requested that $11,945, be line transferred ($5,000 from 004- <br />214-541-33.19 Professional Services balance $9209 and $7000 from <br />004-214-541-33.64 Maintenance Automotive Equip - balance $28,984) <br />to overcome the shortfall. These funds may be replaced once <br />surplus Road and Bridge equipment is sold. <br />Commissioner Wodtke questioned the necessity of <br />purchasing this item now since it appears there isn't enough <br />money available, and Administrator Wright explained that <br />there was a bit of a budget snafu on this item. What they <br />had intended to do is use monies derived by the transfer of <br />the D4 to the Landfill and a back hoe to Utilities to <br />supplement the cost of this machinery. That occurred prior <br />to October 1, 1983, but the money which should have been set <br />aside for this additional equipment acquisition was rolled <br />into the cash carry forward. In essence, it was lost in the <br />shuffle of the budgetary process. We are within $11,000- <br />$12,000 of having sufficient funds to pay for the machinery, <br />which is needed now, and we will absorb that amount <br />internally by doing line to line transfers. <br />Chairman Scurlock suggested that if there is that <br />ability with that many line transfers, perhaps the budget <br />was too fat. Administrator Wright felt, however, that it <br />meant that they were cutting corners in other areas to <br />absorb this expense. <br />11 <br />L MAY 2 3 1984 <br />BOOK 57 PACE 128 <br />I <br />