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JUN' 1984 Attachment "B" BOOK Material and Supplies 1. Eligible - All costs of materials and supplies consumed or expended in accomplishing the project including direct purchases as well as withdrawals from grantee's stock. 2. Ineligible - Costs of small tools ( shovels, saws, hammers, drills, etc.) and clothing or uniforms worn by employees. Operating expendables or replacement parts purchased for grantee owned equipment used on the project. Direct Purchases - Vendor invoices must be maintained which should include a description of the items purchased, quantily purchased, unit cost and total cost, less applicable discounts. Invoices must also contain the delivery date and signature of a responsible project employee along with a description of the general use for such materials and supplies. Purchase orders, requisitions and competitive bid documentation must be maintained for such purchases. Cancelled warrants must be maintained as evidence of payment for such purchases. Grantee Stock - Materials or supplies taken from grantee's stock or inventory must be supported by material requisitions or other job order/project cost records signed by the storekeeper and a responsible project employee. These source documents must describe items in detail and identify the general use of such materials in the project. Appropriate records (i.e., vendor invoices, cancelled checks, etc.) must be maintained to. reflect unit costs of the materials. Note: Only actual costs paid to vendors (based upon grantee's inventory method) shall be eligible for reimburse- ment. No warehouse or overhead charges added by the grantee shall be allowed.