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commodities among all state agencies and the sale of all commodities which are
<br />surplus, obsolete, or unused, and to have supervision of inventories of all r,
<br />commodities belonging to the state agencies. The duties imposed by this section
<br />shall not relieve any state agency from accountability for commodities under its i
<br />control.
<br />(4) To establish a system of coordinated, uniform procurement policies,
<br />procedures, and practices to be used by agencies in acquiring contractual services,
<br />which shall include but not be limited to:
<br />(a) Development of a list of interested vendors to be maintained by classes of
<br />contractual services. This list shall not be used to prequalify vendors or to
<br />exclude any interested vendor from bidding. All vendors listed in a particular
<br />class shall be mailed, by the agency, at the address provided to the division by
<br />the vendor, a notice of the request for proposals at least 28 days prior to the
<br />date set for submittal of proposals. Notice of invitation to bids shall be
<br />mailed at least 10 days prior to the date set for submittal of bids.
<br />(b) Development of procedures for the releasing of invitation for bids and
<br />request for proposals which shall include, but not be limited to, notice in the
<br />Florida Administrative Weekly at least 28 days prior to the date set for submittal
<br />of bids or proposals.
<br />(c) Development of procedures for the receipt and opening of bids or proposals
<br />by an agency.
<br />(d) Development of procedures to be used by an agency in deciding to contract,
<br />including, but not limited to, identifying and assessing in writing project needs
<br />and requirements, availability of agency employees, budgetary constraints or
<br />availability, facility equipment availability, current and projected agency work
<br />load capabilities, and the ability of any other state agency to perform the
<br />services.
<br />(e) Development of procedures to be used by an agency in maintaining a contract
<br />file for each contract which shall include, but not be limited to, all pertinent
<br />information relating to the contract during the preparatory stages, a copy of the
<br />invitation for bids or request for proposals, documentation relating to the bid
<br />process, opening of bids, evaluation and tabulation of bids, and determination and
<br />notice of award of contract.
<br />(f) Development of procedures to be used by an agency in identifying contractual
<br />services that could be provided bylminority-owned firms or companies or minority
<br />persons. Each agency is encouraged to annually set aside a sum of money not to
<br />exceed 5 percent of the moneys actually expended for contractual services during
<br />the previous fiscal year and reported to the Legislature pursuant to s. 216.023,
<br />for the purpose of entering into contracts with qualified, responsive, minority-
<br />owned firms or companies or minority persons. Any individual falsely represent-
<br />ing any firm or company as being minority owned and controlled is guilty of a
<br />felony of the third degree, punishable pursuant to s. 775.082, s. 775.083, or
<br />s. 775.084.
<br />(5) To prescribe the methods of securing bids or negotiating and awarding
<br />commodity contracts, unless otherwise provided by law.
<br />(6) To prescribe specific commodities and quantities to be purchased locally.
<br />(7) To govern the purchase by any agency of any commodity; to establish _
<br />standards and specifications for any commodity; and to set the maximum fair prices
<br />that shall be paid for any commodity.
<br />(8) To establish definitions and classes of contractual services. The authority
<br />of the division under this section shall not be construed to impair or interfere
<br />with the determination by state agencies of their need for, or their use of,
<br />services including particular specifications.
<br />(9) To furnish copies of any commodity purchasing and contractual service rules
<br />to the Comptroller and all agencies affected thereby. Thereafter, no agency shall
<br />purchase any commodity covered by purchasing rules without prior approval of the
<br />division. The Comptroller shall not approve any account or direct any payment of
<br />any account for the purchase of any commodity or the procurement of any contractual
<br />service covered by a purchasing or contractual service rule except as authorized
<br />therein. The division shall furnish copies of rules adopted by the division to
<br />any county, municipality, or other local public agency requesting them.
<br />(10) To require that every agency furnish information relative to its commodity
<br />and contractual services purchases and methods of purchasing commodities and
<br />contractual services to the division when so requested.
<br />(11) To prepare statistical data concerning the method of procurement, terms,
<br />usage, and disposition of contractual services by state agencies. All such
<br />affected agencies shall furnish such information for this purpose as the division
<br />may call for on such forms or in such manner as the division may prescribe.
<br />(12) To establish and maintain programs for the purpose of disseminating
<br />information to government, industry, educational institutions, and the general
<br />public concerning policies, procedures, rules, and forms for the procurement of
<br />contractual services.
<br />JUN 6 1984 aooK 57 PnE339
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