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Pr --y BOOK 57 �� 3� JUN 6 1994 4 practicable under the circumstances. The agency shall furnish copies certified under oath of the written determination and any other documents relating to the emergency action to the division. (12) Extension of a contract for contractual services shall be in writing for a period not to exceed 6 months and shall be subject to the same terms and condi- tions set forth in the initial contract. The extension may, however, provide for an increase in the total dollar amount of the contract based on the method and rate established in the initial contract. There shall be only one extension of a contract unless the failure to meet the criteria set forth in the contract for completion of the contract is due to events beyond the contractor's control. (13) Renewal of a contract for contractual services shall be in writing and shall be subject to the same terms and conditions set forth in the initial contract. The cost of any contemplated renewals shall be included in the invitation for bids or request for proposals. Renewals are to be done on a yearly basis and contracts shall not be renewed for more than 2 years unless competitively procured. Renewals shall be contingent upon satisfactory performance evaluations by the agency. (14) For each contractual services contract, the agency shall designate an employee to function as contract manager who shall be responsible for enforcing performance of the contract terms and conditions and who shall serve as a liaison with the contractor and shall approve all invoices prior to payment. (15) Each agency shall designate one employee who, in addition to his existing duties, shall serve as a contract administrator responsible for maintaining a contract file and financial information on all contractual services contracts and who shall serve as a liaison with the contract managers and the division. (16) A selection team of at least three employees who have experience and knowledge in the program areas and service requirements for which contractual services are sought shall be appointed by the agency head to aid in the selection of contractors for contracts of more than $50,000. (17) Each agency shall establish a review and approval process for all contractual services contracts costing more than $5,000 which shall include, but not be limited to, program, financial, and legal review and approval. Said reviews and approvals shall be obtained prior to the contract being executed. (18) No person receiving a contract that has not been procured pursuant to subsection (2) or subsection (3) to perform a feasibility study of the potential implementation of a subsequent contract, participating in the drafting of an - invitation for bids or request for proposals, or developing a program for future implementation, shall be eligible to contract with the agency for any other contracts dealing with that specific subject matter; nor shall any firm in which such person has any interest be eligible to receive such contract. (19) Nothing in this section shall affect the validity or effect of any contract in existence on the effective date of this act. 287.058 Contract document. -- (1) Every procurement of contractual services, except for the providing of health and mental health services or drugs in the examination, diagnosis or treat- ment of sick or injured state employees or the providing of other benefits as required by the provisions of chapter 440, shall be evidenced by a written agree- ment embodying all provisions and conditions of the procurement of such services, which provisions and conditions shall include but shall not be limited to: (a) A provision that bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and post - audit therof. (b) A provision that bills for any travel expenses shall be submitted in accordance with s. 112.061. A state agency may establish rates lower than the maximum provided in s. 112.061. (c) A provision allowing unilateral cancellation by the agency for refusal by the contractor to allow public access to all documents, papers, letters, or other material subject to the provisions of chapter 119 and made or received by the contractor in conjunction with the contract. (d) A provision dividing the contract into units of deliverables, which shall include, but not be limited to, reports, findings, and drafts, that must be received and accepted in writing by the contract manager prior to payment. (e) A provision specifying the criteria and the final date by which such criteria must be met for completion of the contract. (f) Where applicable, a provision specifying that the contract may be renewed on a yearly basis, for a maximum of 2 years after the initial contract; the terms under which the cost may change as determined in the invitation for bids or request for proposals; and that renewals shall be contingent upon satisfactory performance evaluations by the agency and subject to the availability of funds. (2) The written agreement shall be signed by the agency head and the contractor prior to the rendering of any contractual service, except in the case of a valid emergency as certified by the agency head. M M M