2015-130G - Laserfiche WebLink

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4 Grant Funds and Payment The total approved funds for the Grant or Grants for the Grant Period is (Total Dollar Amount) $107,534.00 The approved funds for (Name of Grant) "Ready Set Grow" The County agrees to reimburse the Recipient for each separate Grant from such separate Grant funds for actual documented costs incurred for the separate Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly Each reimbursement request shall indicate the applicable Grant and contain the information, at a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference All reimbursement requests are subject to audit by the County In addition, the County may require additional documentation of expenditures, as it deems appropriate 5 Additional Obligations of Recipient. 5 1 Records The Recipient shall maintain adequate internal controls in order to safeguard the Grant or the Grants In addition, the Recipient shall maintain adequate records fully to document the use of the Grant of Grants funds for at least three (3) years after the expiration of the Grant Period The County shall have access to all books, records, and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice All records for each Grant shall be maintained separately 5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations 5 3 Quarterly Performance Reports The Recipient shall submit quarterly, cumulative, Performance Reports for each Grant to the Human Services Department of the County within fifteen (15) business days following December 31, March 31, June 30, and September 30 5 4 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 5 4 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from its independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5 4.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. - 2 11