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2015-130I
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2015-130I
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Last modified
3/30/2017 2:17:35 PM
Creation date
11/5/2015 11:33:01 AM
Metadata
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Template:
Official Documents
Official Document Type
Grant
Approved Date
07/07/2015
Control Number
2015-130I
Agenda Item Number
8.I.
Entity Name
Boys & Girls Club of IRC
Subject
Children's Services Advisory Committee
Grant Contract
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4 Grant Funds and Payment The total approved funds for the Grant or Grants for the <br />Grant Period is (Total Dollar Amount) $30,000.00 The approved funds for <br />(Name of Grant) Academic/Prevention <br />The County agrees to reimburse the Recipient for each separate Grant from such <br />separate Grant funds for actual documented costs incurred for the separate Grant <br />Purposes provided in accordance with this Contract. Reimbursement requests may <br />be made no more frequently than monthly Each reimbursement request shall indicate <br />the applicable Grant and contain the information, at a minimum, that is set forth in <br />Exhibit "B" attached hereto and incorporated herein by this reference All <br />reimbursement requests are subject to audit by the County In addition, the County <br />may require additional documentation of expenditures, as it deems appropriate <br />5 Additional Obligations of Recipient. <br />5 1 Records The Recipient shall maintain adequate internal controls in order to <br />safeguard the Grant or the Grants In addition, the Recipient shall maintain adequate <br />records fully to document the use of the Grant of Grants funds for at least three (3) <br />years after the expiration of the Grant Period The County shall have access to all <br />books, records, and documents as required in this Section for the purpose of <br />inspection or audit during normal business hours at the County's expense, upon five <br />(5) days prior written notice All records for each Grant shall be maintained <br />separately <br />5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable <br />federal, state, and local laws, rules, and regulations <br />5 3 Quarterly Performance Reports The Recipient shall submit quarterly, cumulative, <br />Performance Reports for each Grant to the Human Services Department of the <br />County within fifteen (15) business days following December 31, March 31, June 30, <br />and September 30 <br />5 4 Audit Requirements. if Recipient receives $100,000 or more in the aggregate from <br />all Indian River County government funding sources, the Recipient is required to have <br />an audit completed by an independent certified public accountant at the end of the <br />Recipient's fiscal year Within 120 days of the end of the Recipient's fiscal year, the <br />Recipient shall submit the audit to the Indian River County Office of Management and <br />Budget. The fiscal year will be as reported on the application for funding, and the <br />Recipient agrees to notify the County prior to any change in the fiscal period of <br />Recipient. The Recipient acknowledges that the County may deny funding to any <br />Recipient if an audit required by this Contract for a prior fiscal year is past due and has <br />not been submitted by May 1 <br />5 4 1 The Recipient further acknowledges that, promptly upon receipt of a qualified <br />opinion from its independent auditor, such qualified opinion shall immediately be <br />provided to the Indian River County Office of Management and Budget. The qualified <br />opinion shall thereupon be reported to the Board of Commissioners and funding <br />under this Contract will cease immediately The foregoing termination right is in <br />addition to any other right of the County to terminate this Contract. <br />5 4.2 The Indian River County Office of Management and Budget reserves the right <br />at any time to send a letter to the Recipient requesting clarification if there are any <br />questions regarding a part of the financial statements, audit comments, or notes <br />
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