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F. .IRC Bid #208 - Full Maintenance Service Contract for `' Carrier Chiller (Annual Bid) The Board reviewed the following memo dated 9/7/84: TO: Board of County Commissioners DATE: September 7, 1984 FILE: THRU: Michael Wright County Administrator SUBJECT: IRC Bid #208 - Full Maintenance Service Contract for Carrier Chiller (Annual Bid) �a FROM: C% L1�/_ REFERENCES: Carol Goodrich, Manager Purchasing Department 1. Description and Conditions Bids were recieved August 28, 1984 at 11:00 A.M. for IRC #208 - Full Maintenance Service Contract for the Carrier Chiller in the Administration Building. 7 Bid Proposals were sent out: Of the 5 Bidders responding, 2 were "No Bids". 2. Alternatives and Analysis This agreement is for the period October 1, 1984 through September 30, 1987, with yearly renewal options at the end of each year. A firm 3 year price was requested. Hazen -Trane Service Agency was the only bidder that submitted a firm 3 year price. Attached is a letter from Melvin Webb, Hazen -Trane stating they feel they should be awarded the bid for that reason. The low bid was submitted by Carrier Building Services, Tampa, Fl., in the amount of $6900.00 per year. Carrier has the current contract in the amount of $7044.00 per year. When submitting their bid, Carrier stated that an "annual price adjustment may be performed on any anniversary date to reflect the increase/decrease ratio of change in material and labor costs." We asked Carrier for more firm prices on the second and third years. They returned the attached letter stating the second year will not exceed $7950.00 per year, and the third year will not exceed $8349.00 per year. 3, Recommendation and Funding It is recommended that IRC #208 be awarded to the low bidder, Carrier Building Services. Funds are budgeted for FY84-85 in Account #001-220-519-34.62. 23 SEP 19 1984 BOOK U.F' U,- -345