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Contract Number: 14 -CI <br />OR \G TG . S p CFDA #: 97.042 <br />FEDERALLY -FUNDED SUBGRANT AGREEMENT <br />A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />J.R. SMITH; CLERK <br />1-7-Zo <br />ao _ 003 <br />THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with <br />headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), an Indian River County, <br />(hereinafter referred to as the "Recipient") <br />THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS <br />A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the <br />cervices identified herein, <br />B. The Division has received these grant funds from the State of Florida, and has the authority to subgrant <br />these funds to the Recipient upon the terms and conditions below; and <br />C The Division has statutory authority to disburse the funds under this Agreement. <br />THEREFORE, the Division and the Recipient agree to the following. <br />(1) SCOPE OF WORK. <br />The Recipient shall perform the work in accordance with the Program Budget and Scope of Work, <br />Attachment A and B of this Agreement. <br />(2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES. <br />The Recipient and the Division shall be governed by applicable State and Federal laws, rules and <br />regulations, including those identified in Attachment D <br />(3) PERIOD OF AGREEMENT. <br />This Agreement shall begin on September 1, 2013 and shall end September 30, 2014, unless <br />terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement. <br />(4) MODIFICATION OF CONTRACT. <br />Either party may request modification of the provisions of this Agreement. Changes which are <br />agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this <br />Agreement. <br />(5) RECORDKEEPING. <br />(a) As applicable, Recipient's performance under this Agreement shall be subject to the federal <br />OMB Circular No A-102, "Common Rule Uniform Administrative Requirements for Grants and Cooperative <br />Agreements to State and Local Governments" (53 Federal Register 8034) or OMB Circular No A-110, "Uniform <br />Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other <br />Nonprofit Organizations," and either OMB Circular No A-87, "Cost Principles for State, Local and Indian Tribal <br />Governments," OMB Circular No A-21, "Cost Principles for Educational Institutions," or OMB Circular No A-122, <br />"Cost Principles for Non-profit Organizations." <br />(b) The Recipient shall retain sufficient records to show its compliance with the terms of this <br />Agreement, and the compliance of all subcontractors or consultants paid from funds under this Agreement, for a <br />period of five years from the date the audit report is issued, and shall allow the Division or its designee, the State <br />Chief Financial Officer or the State Auditor General access to the records upon request. The Recipient shall <br />ensure that audit working papers are available to them upon request for a period of five years from the date the <br />audit report is issued, unless extended in writing by the Division The five year period may be extended for the <br />following exceptions <br />1 If any litigation, claim or audit is started before the five year period expires, and extends <br />beyond the five year period, the records shall be retained until all litigation, claims or audit findings involving the <br />records have been resolved <br />2 Records for the disposition of non -expendable personal property valued at $5,000 or <br />more at the time it is acquired shall be retained for five years after final disposition <br />3 Records relating to real property acquired shall be retained for five years after the <br />closing on the transfer of title <br />1 <br />