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Contract Number: 14 -CI OR \G TG . S p CFDA #: 97.042 FEDERALLY -FUNDED SUBGRANT AGREEMENT A TRUE COPY CERTIFICATION ON LAST PAGE J.R. SMITH; CLERK 1-7-Zo ao _ 003 THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), an Indian River County, (hereinafter referred to as the "Recipient") THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the cervices identified herein, B. The Division has received these grant funds from the State of Florida, and has the authority to subgrant these funds to the Recipient upon the terms and conditions below; and C The Division has statutory authority to disburse the funds under this Agreement. THEREFORE, the Division and the Recipient agree to the following. (1) SCOPE OF WORK. The Recipient shall perform the work in accordance with the Program Budget and Scope of Work, Attachment A and B of this Agreement. (2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES. The Recipient and the Division shall be governed by applicable State and Federal laws, rules and regulations, including those identified in Attachment D (3) PERIOD OF AGREEMENT. This Agreement shall begin on September 1, 2013 and shall end September 30, 2014, unless terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement. (4) MODIFICATION OF CONTRACT. Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement. (5) RECORDKEEPING. (a) As applicable, Recipient's performance under this Agreement shall be subject to the federal OMB Circular No A-102, "Common Rule Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" (53 Federal Register 8034) or OMB Circular No A-110, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations," and either OMB Circular No A-87, "Cost Principles for State, Local and Indian Tribal Governments," OMB Circular No A-21, "Cost Principles for Educational Institutions," or OMB Circular No A-122, "Cost Principles for Non-profit Organizations." (b) The Recipient shall retain sufficient records to show its compliance with the terms of this Agreement, and the compliance of all subcontractors or consultants paid from funds under this Agreement, for a period of five years from the date the audit report is issued, and shall allow the Division or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon request. The Recipient shall ensure that audit working papers are available to them upon request for a period of five years from the date the audit report is issued, unless extended in writing by the Division The five year period may be extended for the following exceptions 1 If any litigation, claim or audit is started before the five year period expires, and extends beyond the five year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved 2 Records for the disposition of non -expendable personal property valued at $5,000 or more at the time it is acquired shall be retained for five years after final disposition 3 Records relating to real property acquired shall be retained for five years after the closing on the transfer of title 1