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A TRUE COPY CERTIFICATION ON LAST PAGE J.R. SMITH, CLERK Attachment C Reports A. Recipient shall provide the Division with quarterly financial reports The Quarterly Programmatic Report is due within 30 days after the end of the reporting periods (March 30, June 30, September 30, and December 30) for the life of the agreement. • If report(s) is delinquent, future financial reimbursements will be withheld until the Recipient's reporting is current. • If a report goes two (2) consecutive quarters without Recipient providing information in the narrative portion of the Quarterly Status Report, Report will be denied until narrative is provided; also financial reimbursements will be withheld until the required information has been submitted B. The Recipient shall provide the Division with full support documentation for the quarterly financial reports. To eliminate large files and mailings, the Division will accept back up documentation on a CD if desired by the Recipient. • Planning Costs. Provide copies of contracts, MOUs or agreements with consultants or sub- contractors providing services. Copies of invoices, checks and canceled checks and copies of planning materials and work products (i e., meeting documents, copies of completed plans (if submission of plans is for the Division then only need to provide date of submission and who submitted plan/product to), etc ) • Training Costs Provide copies of contracts, MOUs or agreements with consultants or sub- contractors providing services. Copies of invoices, checks and canceled checks and a copy of the agenda, sign in rosters and any training materials provided • Exercise Costs Provide copies of contracts, MOUs or agreements with consultants or sub- contractors providing services. Copies of invoices, checks and canceled checks and a copy of the agenda, sign in rosters and any exercise materials provided • Equipment Acquisition Costs. Copies of Invoices/receipts, checks and canceled checks AEL# for each purchase • Management and Administrative Costs. Supply copies of timesheets documenting hours worked and proof employee was paid (i e., earning statements/payroll registries) • For travel and conferences related to EMPG activities, copies of all receipts must be submitted (i e , airfare, proof of mileage, toll receipts, hotel receipts, car rental receipts, etc.) Receipts must be itemized and match the dates of travel/conference If conference, a copy of the agenda must be provided Proof of payment is also required for all travel and conferences. • Copies of the general ledger each quarter should also be provided. C The final close-out report is due sixty days after termination of this Agreement. D If all required reports prescribed above are not provided to the Division or are not completed in a manner acceptable to the Division, the Division may withhold further payments until they are completed or may take such other action as set forth in Paragraphs (10), (11) and (12) of this Agreement. "Acceptable to the Division" means that the work product was completed in accordance with generally accepted principles, guidelines and applicable law, and is consistent with the Scope of Work. 29