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2014-003
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2014-003
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Last modified
3/7/2017 10:35:23 AM
Creation date
11/12/2015 9:34:34 AM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
01/07/2014
Control Number
2014-003
Agenda Item Number
8.H.
Entity Name
Florida Division of Emergency Management
Subject
Community Emergency Response Team
Subgrant Agreement
Official Document 2014-026
Project Number
14.C1
Alternate Name
Multi-Agency Criminal Enforcement Unit
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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />J.R. SMITH, CLERK <br />Attachment C <br />Reports <br />A. Recipient shall provide the Division with quarterly financial reports The Quarterly Programmatic Report is <br />due within 30 days after the end of the reporting periods (March 30, June 30, September 30, and <br />December 30) for the life of the agreement. <br />• If report(s) is delinquent, future financial reimbursements will be withheld until the Recipient's <br />reporting is current. <br />• If a report goes two (2) consecutive quarters without Recipient providing information in the narrative <br />portion of the Quarterly Status Report, Report will be denied until narrative is provided; also <br />financial reimbursements will be withheld until the required information has been submitted <br />B. The Recipient shall provide the Division with full support documentation for the quarterly financial <br />reports. To eliminate large files and mailings, the Division will accept back up documentation on a <br />CD if desired by the Recipient. <br />• Planning Costs. Provide copies of contracts, MOUs or agreements with consultants or sub- <br />contractors providing services. Copies of invoices, checks and canceled checks and copies of <br />planning materials and work products (i e., meeting documents, copies of completed plans (if <br />submission of plans is for the Division then only need to provide date of submission and who <br />submitted plan/product to), etc ) <br />• Training Costs Provide copies of contracts, MOUs or agreements with consultants or sub- <br />contractors providing services. Copies of invoices, checks and canceled checks and a copy of the <br />agenda, sign in rosters and any training materials provided <br />• Exercise Costs Provide copies of contracts, MOUs or agreements with consultants or sub- <br />contractors providing services. Copies of invoices, checks and canceled checks and a copy of the <br />agenda, sign in rosters and any exercise materials provided <br />• Equipment Acquisition Costs. Copies of Invoices/receipts, checks and canceled checks AEL# for <br />each purchase <br />• Management and Administrative Costs. Supply copies of timesheets documenting hours worked <br />and proof employee was paid (i e., earning statements/payroll registries) <br />• For travel and conferences related to EMPG activities, copies of all receipts must be submitted <br />(i e , airfare, proof of mileage, toll receipts, hotel receipts, car rental receipts, etc.) Receipts must <br />be itemized and match the dates of travel/conference If conference, a copy of the agenda must be <br />provided Proof of payment is also required for all travel and conferences. <br />• Copies of the general ledger each quarter should also be provided. <br />C The final close-out report is due sixty days after termination of this Agreement. <br />D If all required reports prescribed above are not provided to the Division or are not completed in a manner <br />acceptable to the Division, the Division may withhold further payments until they are completed or may take <br />such other action as set forth in Paragraphs (10), (11) and (12) of this Agreement. "Acceptable to the <br />Division" means that the work product was completed in accordance with generally accepted principles, <br />guidelines and applicable law, and is consistent with the Scope of Work. <br />29 <br />
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