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Attachment F <br />Warranties and Representations <br />A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />J.R. SMITH, CLERK <br />Financial Management <br />Recipient's financial management system must include the following <br />(1) Accurate, current and complete disclosure of the financial results of this project or program <br />(2) Records that identify the source and use of funds for all activities These records shall contain <br />information pertaining to grant awards, authorizations, obligations, unobligated balances, assets, <br />outlays, income and interest. <br />(3) Effective control over and accountability for all funds, property and other assets Recipient shall <br />safeguard all assets and assure that they are used solely for authorized purposes <br />(4) Comparison of expenditures with budget amounts for each Request for Payment. Whenever <br />appropriate, financial information should be related to performance and unit cost data. <br />(5) Written procedures to determine whether costs are allowed and reasonable under the provisions of the <br />applicable OMB cost principles and the terms and conditions of this Agreement. <br />(6) Cost accounting records that are supported by backup documentation <br />Competition. <br />All procurement transactions shall be done in a manner to provide open and free competition. The Recipient shall <br />be alert to conflicts of interest as well as noncompetitive practices among contractors that may restrict or eliminate <br />competition or otherwise restrain trade In order to ensure excellent contractor performance and eliminate unfair <br />competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and <br />invitations for bids and/or requests for proposals shall be excluded from competing for such procurements. Awards <br />shall be made to the bidder or offeror whose bid or offer is responsive to the solicitation and is most advantageous <br />to the Recipient, considering the price, quality and other factors. Solicitations shall clearly set forth all requirements <br />that the bidder or offeror must fulfill in order for the bid or offer to be evaluated by the Recipient. Any and all bids or <br />offers may be rejected when it is in the Recipient's interest to do so <br />Codes of conduct. <br />The Recipient shall maintain written standards of conduct governing the performance of its employees engaged in <br />the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, <br />or administration of a contract supported by public grant funds if a real or apparent conflict of interest would be <br />involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate <br />family, his or her partner, or an organization which employs or is about to employ any of the parties indicated, has a <br />financial or other interest in the firm selected for an award. The officers, employees, and agents of the Recipient <br />shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to <br />subcontracts The standards of conduct shall provide for disciplinary actions to be applied for violations of the <br />standards by officers, employees, or agents of the Recipient. <br />Business Hours. <br />The Recipient shall have its offices open for business, with the entrance door open to the public, and at least one <br />employee on site, from <br />Licensing and Permitting <br />All subcontractors or employees hired by the Recipient shall have all current licenses and permits required for all of <br />the particular work for which they are hired by the Recipient. <br />33 <br />