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2014-003
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Last modified
3/7/2017 10:35:23 AM
Creation date
11/12/2015 9:34:34 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
01/07/2014
Control Number
2014-003
Agenda Item Number
8.H.
Entity Name
Florida Division of Emergency Management
Subject
Community Emergency Response Team
Subgrant Agreement
Official Document 2014-026
Project Number
14.C1
Alternate Name
Multi-Agency Criminal Enforcement Unit
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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />J.R. SMITH, CLERK <br />(16) ATTACHMENTS. <br />(a) All attachments to this Agreement are incorporated as if set out fully <br />(b) In the event of any inconsistencies or conflict between the language of this Agreement and the <br />attachments, the language of the attachments shall control, but only to the extent of the conflict or inconsistency. <br />(c) This Agreement has the following attachments. <br />Exhibit 1 - Funding Sources <br />Attachment A — Program Budget <br />Attachment B — Scope of Work <br />Attachment C — Reports <br />Attachment D — Program Statutes, Regulations and Special Conditions <br />Attachment E — Justification of Advance Payment <br />Attachment F — Warranties and Representations <br />Attachment G — Certification Regarding Debarment <br />Attachment H — Statement of Assurances <br />Attachment I — Reimbursement Checklist <br />(17) FUNDING/CONSIDERATION. <br />(a) This is a cost -reimbursement Agreement. The Recipient shall be reimbursed for costs incurred <br />in the satisfactory performance of work hereunder in an amount not to exceed $11,200.00, subject to the availability <br />of funds <br />(b) Any advance payment under this Agreement is subject to Section 216 181(16), Fla.Stat., and is <br />contingent upon the Recipient's acceptance of the rights of the Division under Paragraph (12)(b) of this Agreement. <br />The amount which may be advanced may not exceed the expected cash needs of the Recipient within the first <br />three (3) months of the contract term. For a federally funded contract, any advance payment is also subject to <br />federal OMB Circulars A-87, A-110, A-122 and the Cash Management Improvement Act of 1990 All advances are <br />required to be held in an interest-bearing account. If an advance payment is requested, the budget data on which <br />the request is based and a justification statement shall be included in this Agreement as Attachment E Attachment <br />E will specify the amount of advance payment needed and provide an explanation of the necessity for and <br />proposed use of these funds No advance shall be accepted for processing if a reimbursement has been paid prior <br />to the submittal of a request for advanced payment. <br />(c) After the initial advance, if any, payment shall be made on a reimbursement basis as needed <br />The Recipient agrees to expend funds in accordance with the Program Budget and Scope of Work, Attachment A <br />and B of this Agreement. <br />(d) Invoices shall be submitted at least quarterly and shall include the supporting documentation <br />for all costs of the project or services Invoices shall be accompanied by a statement signed and dated by an <br />authorized representative of the Recipient certifying that "all disbursements made in accordance with conditions of <br />the Division agreement and payment is due and has not been previously requested for these amounts." The <br />supporting documentation must comply with the documentation requirements of applicable OMB Circular Cost <br />Principles The final invoice shall be submitted within thirty (30) days after the expiration date of the agreement. <br />An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the <br />Division grant manager as part of the Recipient's quarterly financial reporting as referenced in Paragraph 7 of this <br />Agreement. <br />If the necessary funds are not available to fund this Agreement as a result of action by the United States <br />Congress, the federal Office of Management and Budgeting, the State Chief Financial Officer or under <br />subparagraph (19)(h) of this Agreement, all obligations on the part of the Division to make any further payment of <br />funds shall terminate, and the Recipient shall submit its closeout report within thirty days of receiving notice from <br />the Division. <br />Changes to the amount of funding pursuant to Paragraph (17)(a) above may be accomplished by notice <br />from the Division to the Recipient. The Division may make an award of additional funds by subsequent <br />modification <br />All funds received hereunder shall be placed in an interest-bearing account with a separate account code <br />identifier for tracking all deposits, expenditures and interest earned Funds disbursed to the Recipient by the <br />Division that are not expended in implementing this program shall be returned to the Division, along with any <br />interest earned on all funds received under this Agreement, within ninety (90) days of the expiration of the award <br />Agreement. <br />6 <br />
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