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i <br /> Consent <br /> INDIAN RIVER COUNTY ss <br /> OFFICE OF MANAGEMENT& BUDGET <br /> MEMORANDUM <br /> TO: Joseph A. Baird, County Administrator <br /> FROM: Jason E. Brown, CGFO, Director—Office of Management Bud et <br /> DATE: September 29, 2015 <br /> SUBJECT: Payment Authorization—Veritox, Inc. <br /> Background <br /> On May 4, 2015, County staff entered into an agreement with Veritox, Inc. for services related to indoor <br /> air quality concerns at certain Fire Rescue Stations and associated worker's compensation claims. This <br /> agreement limited expenses to $10,000 without prior approval of the County. Subsequently, the County <br /> requested additional analysis and a presentation of findings to the Board of County Commissioners on <br /> June 16, 2015. Due to the importance of this matter and the need to ensure that County employees were <br /> provided with a safe, clean working environment, staff authorized this additional work and anticipated <br /> that costs would exceed the initial authorization of $10,000. Nevertheless, staff expected that the <br /> additional work would be completed within the County Administrator's authorized spending limit <br /> ($50,000) based upon communications with Veritox. <br /> The County was previously invoiced and has paid for work through the end of May for a total of <br /> $21,549.50. Vertiox initially invoiced the County for $46,252.63 for work completed since June 1, <br /> 2015, which County staff has challenged. The County and Veritox have now agreed to a reduced <br /> invoice in the amount of $35,000 for work completed since June 1. While this is a reduction of <br /> $11,252.63 from the original invoice, it still results in total billings exceeding the $50,000 threshold <br /> ($56,549.50), Therefore, Board approval is needed for this payment. <br /> Staff Recommendation <br /> Staff recommends the Board authorize final payment to Veritox, Inc. for $35,000 for all work completed <br /> since June 1, 2015. <br /> Attachment <br /> Revised final invoice from Veritox, Inc. <br /> APPROVED FOR AGENDA: Approval Date <br /> Administration j011l/ <br /> By: GW�0 �f jil k Legal - "1 <br /> Budget Z� j5 <br /> Joseph A. Baird, County Administrator <br /> Purchasing (Z� <br /> For: October 6, 2015 <br /> Date <br /> 46 <br />