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t <br /> Documentation of project expenditures: <br /> 1 Grantees must maintain documentation of expenditures for a minimum period of five years following the close of project/program operations unless <br /> audits require a longer period of time. <br /> 2. Grantees should maintain a financial file with copies of back-up documentation for all paid project/program expenditures made by the grantee <br /> during the grant period. Documentation of expenditures against the program will be reviewed and verified upon receipt by DEM staff. Acceptable <br /> documentation includes copies of purchase orders and paid vouchers, paid invoices or cancelled checks,payroll vouchers,journal transfers,etc. <br /> These documents should be submitted when requesting reimbursement. <br /> 3 In order to document hours worked on the program by permanent or temporary staff,the grantee may use its own time and attendance forms. A <br /> Staffing Detail Worksheet is also required to identify positions being funded by the agreement. <br /> 4. All claims for reimbursement of expenditures must be submitted on the approved DEM Quarterly Financial Reporting forms. Claims not submitted <br /> on the proper form, cannot be processed and will be returned for corrections Forms must be submitted with original signatures <br /> IF YOU WISH TO OBTAIN THESE FORMS ELECTONICALLY,PLEASE FIND THEM ON OUR WEBSITE AT <br /> http://www.floridadisaster.org/grants/index.htm OR NOTIFY YOUR CONTRACT MANAGER <br /> 102 <br />