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77 December 4, 1984 To: Captain Baird From: Carol Stowe Re: Programs for System 36 Programs for the System 36 to be purchased for the Detention facility may be obtained by one � �f the following methods. 1) Purchase programs from South Dakota, which were written for a System 38 and use them on the County's System 38, having it operation on a 24 hours a day, seven day a week basis. E) Purchase the above program and have It re -written for use in the System 36 equipment presently on order for the Detention Center. Due to the language these programs are written in, a programmer experienced with both System 38 and System 36, would be needed. The programmer who does this work should be available to assist with training and also to support the programs in the future. 3) Have a program written specifically for the Detention Center, using the JAMS II as guideline for these programs. Should copies of the reports become available from South Dakota, these could used as a guide also After speaking with representatives from South Dakota regarding their program presently being used in their gall, Rarl Newton programmer for the County, Bill Davenport from IBM and ,lack Harwood from H. T. E. , I would like to recortimend that the programs be written for els by a programmer familiar with law enforcement, and by someone who would be available for the training and supported needed with any programs. By having a programmer working specifically on our programs, the programs would be available must sooner and therefore would allow the time needed for proper training. I have also been advised that due to the languages used by both the System 36 and 38, as ;Much effort and time would be involved to write a program as would be to convert one. The end result from re -writing a program from one language to another wo=uld be a poorer product and One that Would be must less effecient should a program be written specifically for our use. Due to the lack of response from South Dakota, in both returning phorrie calls regarding the possibility of their writing these programs for us arta forwarc i n g copies of sample reports, I would recommend option 3 for obtaining programs for our facility. By having H.T.E. contracted to write these programs the needed support and training will be readily available to us. Commissioner Scurlock wished to know if the funds referred to for purchase of this program were from the part of the Sheriff's budget that was transferred, and this was confirmed. He then noted that in the contract he sees'no specific criteria to be met, and thirdly, wished to know if we could do this under the Competitive Negotiations Act. 19 BOOK 0 F'GE=.. 09 r -